Summary of New Features by Release


Schedule3W is continually being enhanced. Between each of the version numbers below are multiple incremental releases (e.g. 5.1.##) leading to the next minor or major version increment. Users often see the results of their suggestions within days or weeks. The subscription approach enables us to release improvements as soon as they pass quality assurance (i.e. no need to hold back improvements until they can be released in a group "worth buying").

See how to receive automatic notification of new releases by RSS Feed or e-mail.

If you are looking for a specific feature, and can't find a reference to it in our flyer or overview, just e-mail info@schedule3w.com. It might be in the works and/or your request will increase its priority.

Improvements since V5.1

  • (5.1.16) AutoSched now supports locations being set as Splitable in Edit>Location>AutoSched Tab (i.e. if no one is available for a standard 2 hour shift, it automatically tries to fill two 1 hour shifts).

  • (5.1.16) Schedule3W desktop now opens about 20% faster.

  • (5.1.16) Expanded considerations reminder now shows for Partially Closed Holidays.

  • (5.1.15) New Tools>Shifts>Show Empty generates a listing of all periods in which a location's schedule is below its Staffing Level (for the designated locations/time period).

  • (5.1.13) New AutoSched features:

    • The Edit>Location menu for Keep multiple separate now supports a Must setting.
    • The Delete auto scheduled Lunches mode now allows you to designate that only lunches of people working in a specific location should be deleted.
    • New Location AutoSched Priority of 10, 11 & 12 added to allow people to be auto scheduled into locations like Research Time, when possible, without impacting scoring.
    • The Zip file created by Help>Email Support now includes copies of the last AutoSched parameter and results files.
    • The Tools>AutoSched menu for Return best schedule of now supports 10000, 15000 and 20000 choices.
  • (5.1.13) Web 4.0.18 now defaults to simplified text box lookup of employees and locations (and/or their groups). Just type a few characters and matching entries show (e.g. B Sm matches Bill Smith and Barb Smart). Tick Advanced mode for the previous multi-tick interface. The version # of the web module is now included in the login welcome message and in the [Help] screen.

  • (5.1.10) The [Staffing] button now supports a [PDF] option so the report can stay open while adjustments are made to the schedule. It also allows the desired location group to be specified (rather than always using the scheduling screen's location select).

  • (5.1.10) Employee QuickView menu name now reads Employee x Week QuickView. QuickView is a great way to view an employee's week in a popup while staying in the current scheduling screen.

  • (5.1.10) Web Module now deactivates Web Update for users without a Personal Password and shows the version # in the login welcome and at the start of the Help page.

  • (5.1.09) AutoSched now supports designating locations to schedule using a Location Group and remembers each user's last picked group across sessions.

  • (5.1.08) AutoSched Generating Screen has a new [Stop] button for early termination and now exports a list of unfilled shifts.

  • (5.1.08) Delete Shift now supports deleting all of an employee's shifts for a specific day of week.

  • (5.1.07) Staffing Level Week Templates will now automatically show in hour, half hour or 15 min periods based on when number of staff change.

  • (5.1.07) The Web Server HTTPS option no longer permits TLSv1.0, TLSv1.1 and SHA1 connections as their security is so weak. Therefore HTTPS requires a minimum of Windows Server 2008r2.

  • (5.1.06) AutoSched now supports new employee controls of Maximum hours of on-desk time per day and per week.

  • (5.1.06) Web View has following improvements:

    • A simple drop-down menu replaces multiple radio and macro buttons for a cleaner/clearer interface.
    • Now button has been expanded to a time menu to supported filtered displays by any hour of the day.
    • New Working Employee Skills table display.
  • (5.1.06) Tools>Staffing Levels now shows the Week Template times in am/pm, rather than 24hr, format.

  • (5.1.03) Recurring Screen now supports new monthly frequencies of:

    • Monthly on 5th 'dow' (i.e. day of week)'.
    • Last 'dow' in month (e.g. last Tue of month).
    • nth 'dow' after 1st 'base dow' (e.g. 3rd Tue > 1st Sat of month). Tools>Options>Settings controls for which days, if any, after 1st is offered (Sat is on by default).
  • (5.1.02) [Emp/Loc] Assignment Group now defaults to label of Manual (rather than Undefined).

V5.1 May 2017

  • (5.0.10) New AutoSched module for automatically scheduling (aka filling) designated service points from working employees. Contact support@schedule3W.com for details on trying this new module.

  • (5.0.09) Start-up Wizard no longer has an occasional error 91.

  • (5.0.08) Web Update now supports a [+Shift] button on the Add Confirmation screen so additional shifts can be added by simply changing the applicable field of the last shift.

  • (5.0.07) Web Update now supports Shift Move and Shift Split (with optional Delete/Replace Period ... great for partial day vacations).

  • (5.0.07) Web View now shows the Duty Shifts at bottom of the Bar Graph displays as live links to expanded shift displays (which in turn provide [Update] access).

  • (5.0.06) Web Update now provides a search box approach for picking an employee (faster and easier to use than the prior drop down menu).

  • (5.0.06) Help>E-mail Support now offers to create a depersonalized zip of the database for sending to Schedule3W (i.e. only employee abbreviation is retained in employee table).

  • (5.0.05) Database View: Shifts now supports generating Primepoint Payroll import format.

  • (5.0.05) Web Update [+Shift] screen now includes an [Available] button in Location First mode and changing screen's start time now automatically changes end time to maintain the duration.

  • (5.0.05) Edit>Staff>[New] now offers to clone the existing employee's [Emp/Loc] Assignment Groups in addition to Ratings.

  • (5.0.04) Web Update demo mode now flags the names of demo group members in Employee by displays to simplify access.

  • (5.0.03) Improved Visual cues make it clearer that one is working in the current week or in the future (e.g. Location by Day screen is now light green for today, bolder week#, etc.).

  • (5.0.03) The [+Shift] screen in Web Update for Schedulers now offers a choice between an Employee or a Location focus.

  • (5.0.02) Improvements made to Sign In/Out module:

    • The In/Out menu, when viewing the Approve screen, now has an Exit Approve Screen choice which switches to Location x Day for today.
    • Missed sign outs are automatically recorded for the end of that day.
    • The Approve screen has improved support for Selected>Locations.
    • The Approve screen is faster and uses a fixed row height regardless of whether one location is selected or duties were shown.
  • (5.0.02) Edit>Away Requests>[Process] button now better supports away requests for Service Point locations and for single level databases. An occasional issue with part day vacations shortening any duty location shift has been corrected.

  • (5.0.02) Web Update for Schedulers module now includes:

    • Tick option to have a change notice email automatically open (just like the desktop client does).
    • An Available Employee button in the Change Employee screen.
    • Some small look/feel changes.
  • (5.0.01) Web Update now supports changing shift Start/End Times.

V5.0 January 2017

  • (4.8.44) Two new Web Update modules for adding/changing shifts in a Web browser. Cell phones and tablets supported! Contact us for details, pricing and how to trial. More webification of desktop scheduling functionality coming soon (prioritized based on user feedback).

    • Web Update for Schedulers allows Schedulers to Add, Delete and Change Employee/Location of a shift.
    • Web Update for Employees allows designated employees to update their own shifts in designated locations within a specified date range. For instance some employees could be given permission to schedule their own Meeting shifts and part-timers Unavailable to work periods.
  • (4.8.43) Edit>Away Request>[Process] now supports entering a note to be added to all the created shifts.

  • (4.8.43) New [Copy PDF] button in Tools>Reports reduces the steps to Paste a copy of a report/schedule elsewhere (e.g. when moving from a cloud server)

  • (4.8.42) Edit>Away Request>[Email] now automatically includes, in the email that opens, any Away Request external note.

  • (4.8.42) Web View now gives a friendly message if you click a shift that was deleted after the display was generated.

  • (4.8.41) New Tools>Reports>Format Tab>[Advanced] button option to generate Just CSV output for Who's and Where working reports in less steps and without Crystal's 255 character limit per cell.

  • (4.8.41) The Recurring Screen of Change Employee now provides separate controls for whether to EMail/Text the prior and/or new employee.

  • (4.8.39) New Month Open/Rollover now automatically removes the Install record of any Schedule3W not used for 12 months (use Tools > Maintenance > Show Tab > [Installs] to view or cleanup sooner).

  • (4.8.38) Fast Entry screen now preserves any tailored shift times when a Location is selected.

  • (4.8.37) Users that can't grant registry update permission may now create a DBMenu.txt file to allow switching between the production, test and/or training databases (or as a friendly way to switch between multiple production databases).

  • (4.8.36) New Web View 3.8.13 now supports Login by entering Username (activate in Tools>Web>[Options]) and a Forgot my password link for set/resetting the employee's personal password.

  • (4.8.36) Who’s working: Month by Location report now provides option to intermix locations in a single calendar. Good for smaller libraries showing who's working by date.

  • (4.8.36) Tools>Report>[PDF] button now uses the report title as the filename (and default for any Save As).

  • (4.8.35) Report Database View: Shifts now includes additional Employee fields of Type, Home Location and Employee# to help those doing analysis in a spreadsheet or providing backup for payroll. Also the Type of Location field now shows more detail and the several ID fields now use the more compact abbreviation form.

  • (4.8.35) New Web View 3.8.11 only enables special rights in My Schedule3W mode if the Scheduler has a personal password.

  • (4.8.34) New Web View 3.8.9 supports the new Less Employees control of Edit>Employee Group.

  • (4.8.33) The Multiple Webs on One Server option has some message text upgraded.

  • (4.8.32) New Less Employees control enables defining an Employee Group as those in specified Home Locations (optionally with specified Employee Types) less a specific list of employees.

  • (4.8.31) New Hosted Web View option supports having just your Web hosted on a Schedule3W (or other) cloud server outside your network. This provides employees external web access for sites whose firewall policy prevents access to the internal web server.

  • (4.8.31) The last showing shift of an on-going set (e.g. 13 months in future) now supports This day only changes.

  • (4.8.30) Location by Day right-click Display>Sort by>Working * formats, when an employee select is active, now only shows employees, with a home location not in the location filter, if they are working in one of selected Working (assignable to Service Points locations (i.e. substitutes only show if working that day in your department).

  • (4.8.30) New Web View 3.8.3 features:

    • Web View's iCal Help page has been updated to better highlight the number of days to be auto sync'd and the URL to copy.
    • Logins now ignores any leading/trailing blanks.
  • (4.8.30) Web View's iCal Help page has been updated to better highlight the number of days to be auto sync'd and the URL to copy.

  • (4.8.29) The Staffing Level bar (at the bottom of Location by Week/Day screens when only one location is selected) now reflects the difference between actual and desired when first opened and after Select>Location (in addition to after Select>Multiple Locations).

  • (4.8.29) Edit>Location> right-click Advanced>Delete Shifts for a Working assignable to service points location now correctly deletes associated Service Point shifts.

  • (4.8.27) New [PDF] button in Tools>Reports and Edit>Staff>Analysis generates a PDF with one click and saves even more steps for sites using a web based e-mail package. It also simplifies keeping a report open while making updates.

  • (4.8.27) Edit>Away>[Process] now also automatically enters the requested location (e.g. Vacation) in place of Service Point shifts of staff with Scheduling Approach of Assign Directly.

  • (4.8.27) Web View now automatically resizes Table displays when a mobile device is changed between portrait and landscape mode.

  • (4.8.25) New Web View 3.8.0 features:

    • The URL for displays may now be directly saved to desktop or favorites (i.e. no more link below the display in current browsers)
    • Ruby is now at version 2.2.4
  • (4.8.25) Dates down the side of the by week screens are now larger and their right-click menu now repeats that date.

  • (4.8.25) Help>E-mail Support menu now opens a how-to screen rather than a draft e-mail.

  • (4.8.24) New SMS/Text Msg option is now available. Inexpensive! Try the interface by turning on in Tools>Options>Settings Tab. Contact support for more information and pricing.

  • (4.8.24) Web View is now small screen aware and reformats displays and menus to provide an improved cell phone / mobile device experience.

  • (4.8.23) In Edit>Staff the Schedule3W Rights choice of Own Avail + All Locs has been relabeled Own for locs in Sch tab to clarify that the Location Group specified on this employee's Scheduler Tab controls the locations this employee may self schedule. Also the Own Avail + designated locations choice is no longer offered as Own for locs in Sch tab is a superior approach.

  • (4.8.21) Tools>Reports>Custom Date now automatically updates End date if less than current Start Date value.

  • (4.8.21) Tools>Send Group msg>E-mails now only shows employees in any active employee select.

  • (4.8.21) The screen of Message Box e-mail mode now only stays on top of Schedule3W, rather than all, screens.

  • (4.8.21) The "Use Employee Bar color setting when only one location in filter" setting of Location by Week is now preserved across sessions.

  • (4.8.21) Edit>Staff, when adding a new employee with Scheduler Rights, no longer generates Error 381 when E-mail Invokes isn't set.

  • (4.8.21) Clicks on the bottom border of Employee Scheduling Grid are now ignored (rather than being processed for the last employee).

  • (4.8.19) Tools>Group Send Msg now offers to automatically open the On Screen pick screen for fast e-mailing people working at a specific date/time.

  • (4.8.19) New Web View 3.6.12 provides expanded logging.

  • (4.8.18) New Web View 3.6.11 provides:

    • Away Requests, once 4.8.18+ has been activated as minimum program version, support new Tools>Web Services>[Options] setting to allow user to e-mail the away request in addition to posting it to the pending list in the database.
    • [E-mail] button now utilizes the GMail and Message Box setting in Tools>Options>Settings and Edit>Staff>Scheduler Tabs plus supports a new Email invokes browser/computer level setting in the [Options] area of the web display screen.
    • The Web's maximum date to show shifts per location (for employees without scheduling rights) now immediately reflects changes entered in Tools>Web Services>Options (or Edit>Data Range).
  • (4.8.18) Edit>Staff now allows you to record that an employee's Cell phone# may be used for SMS/Text messages.

  • (4.8.18) You may now set your database to prompt whether a compact/optimization should be done when your database has grown a lot (rather than it just being automatically done). Contact Support for details.

  • (4.8.17) The Edit>Away Request>[Process] button will now add requests for Service Points for a specific date/time.

  • (4.8.17) New month open/rollover now keeps the web closed for the whole process.

  • (4.8.17) Select>Multiple Employees now highlights whether the buttons reset or filter the currently selected employees.

  • (4.8.15) Select>Multiple employees>[On Screen] button now allows you to easily select only people working now or at a specific time. Sample use: sending an e-mail about a fire alarm test to just those who will be working at noon tomorrow.

  • (4.8.15) New Web View 3.6.8 provides:

    • Away Requests Screen now offers the locations in the separate Location Group for requests (rather than the location group used by [Who's Away] button).
    • [Who's Away] button now shows Guest users the same locations as logged in users (a group you control, rather than a fixed location list).
  • (4.8.14) Additional Hint screens have been added to highlight when a new install/upgrade is likely not pointed at your production database (i.e. the database with your license) to simplify switching to the correct database.

  • (4.8.13) New Part Day Holiday option in Tools>Holidays. It removes only the shifts and ends of shifts after a specified time (rather than deleting all shifts). Great for those that close early on New Year's Eve.

  • (4.8.13) Database View: Employee x Location, when exported to a CSV, now includes the report's date range as the last column to assist power users combining multiple runs.

  • (4.8.13) Edit>Away Requests, once 4.8.13+ has been activated as the minimum version, now includes an additional status of 1st level ok'd to support tracking two level approvals.

  • (4.8.12) GMail is now supported by the [E-Mail] buttons if selected for the database in Tools > Options > Settings or for the scheduler in Edit > Staff > Scheduler Tab. Available once 4.8.12 is activated as the "Minimum Schedule3W version for your database".

  • (4.8.12) New month open/rollover now automatically asks permission to raise "Minimum Schedule3W version for your database" (i.e. do a Tools > Activate) if lowest version of Schedule3W run in the last 90 days is higher than the current minimum. This activates new features that require a minimum.

  • (4.8.11) New features of Change History:

    • New Changes by me shows all changes made on specified date by the current scheduler.
    • New Until column in History Display shows the period to which the change applies.
    • Employee/Location Scheduling Grids now provide right-click access to History of the Employee or Location for the cell's date.
    • A Change Log entry is now generated for Change Location when This day only.
    • The right-click menu entry is now History rather than Previously Scheduled.
  • (4.8.11) Tools>Maintenance>Show tab > [Users] button display now opens sorted by last login and includes Historical users for 3 months after their last use.

  • (4.8.10) If Schedule3W was installed pointing at an old database (instead of the production) there is a new message simplifying invoking Browse (rather than displaying the registration screen).

  • (4.8.08) The option to restrict a scheduler to scheduling within a specific Date Range now automatically applies a maximum Until to ongoing modifications. Great for restricting someone to just entering today's last minute changes.

  • (4.8.08) Edit>Date Range allows 6 days in future to be specified as the maximum (once 4.8.08 activated as version minimum).

  • (4.8.08) New Database View: Employee Information report has been added for exporting phone/e-mail for a designated group of employees.

  • (4.8.08) Tools>Maintenance>Show tab has a new [Users] button that shows the last login date/time and system for each user.

  • (4.8.08) Tools>Reports screen has been tweaked to handle font size set to 125%.

  • (4.8.08) Recurring Screen, when its Until calendar date is less than a second occurrence, now offers to create the shift as This Day Only.

  • (4.8.06) Tools>Options>Settings tab now supports a Login Screen Label field. Main use is for sites with multiple databases to show the database name on the login screen.

  • (4.8.06) Edit>Staff>[Analysis] button>[E-Mail] button has been changed to bring up a tips screen on using the report’s export option. This was done because automatically sent email no longer works for many people (e.g. those using web mail) and, for those that it does, there are two inconvenient Deny/Allow message screens. Contact us if you miss the old approach.

  • (4.8.06) Changes made in Edit>Staff>Scheduler Tab for another scheduler, while that Scheduler is logged in, are now saved and will apply to the next login.

  • (4.8.04) Edit>Away>[Process] for Part Day requests now warns if the employee isn't working for that full time.

  • (4.8.04) To prepare for a future feature, Tools>Holidays now has an Edit/View submenu and Edit checks no one else is using Schedule3W.

  • (4.8.03) Edit>Away>Part Day requests for a Saturday/Sunday now use the requested location (rather than unavailable).

  • (4.8.02) Edit>Away has been improved as follows:

    • The Days Scheduled Working mode has been changed to Hours Scheduled Working to handle people who work non-standard durations.
    • The email generated by the [EMail] button now includes the current status and its format has been improved for part day requests.
    • Processing a part day request, for a time period in which the employee is not working, no longer generates an error 5.
    • The Edit>Staff>Scheduler Tab now allows this scheduler to be excluded from Employee Group that shows when this scheduler clicks Edit>Away Requests. Saves setting up a custom Employee Group.
  • (4.8.02) The message generated to show who else is using Schedule3W, by the few operations that require exclusive access to the database, now includes the current user name as well as the workstation name.

  • (4.8.02) To help IT supporting multiple databases it is now faster to switch between databases: entering as the password changedb opens a Browse screen (i.e. saves the login step) and Schedule3W now automatically reopens at the login screen of the selected database.

  • (4.8.01) The Staffing Button of Location by Day/Week now supports showing only locations matching your choice of Working, Service Point (on desk) and/or Duty subtypes.

V4.8 July 2015

  • (4.7.40) The employee PIC Rank may now be used as a Sort By in the Location by Day screen and in the Where Working: Employee x * reports.

  • (4.7.40) Edit>Location now has a More Info button to provide a one click equivalent of right-click > Location Information (great way to see a count of past/future shifts).

  • (4.7.40) Edit>Away>[Options] screen can now be opened by schedulers on a display only basis.

  • (4.7.40) The For Upgrade Planning Screen now allows deletes of past Installs (saves invoking Tools > Maintenance > Show Tab > [Installs] as a later step).

  • (4.7.40) The Login screen now displays the database organization name as a help for IT supporting multiple databases.

  • (4.7.40) Location by Day screen is now immediately resorted when Display Options > Sort By > Name Format is changed.

  • (4.7.40) Several small issues in the Employee by Week screen with using Quick Screen Switch (QSS) buttons have been eliminated.

  • (4.7.40) Tools>Maintenance>Compact has been restored as per before 4.7.17.

  • (4.7.39) The Pick Location screen now automatically includes the name of the current employee in the screen header.

  • (4.7.39) The Recurring Screen now highlights to a greater extent when one is adding/editing a public holiday shift.

  • (4.7.39) The Service Points Over message from Delete or Shortening start/end now include details of the first service point and a tip re the [Future] button.

  • (4.7.39) Edit>Location now allows a new service point location to be created with an Only if working in location set (previously this could only be set after the service point was created).

  • (4.7.37) Where working: Employee by * days reports now sort employees using the selected name format.

  • (4.7.37) Database View: Employee x Location and Employee Hours Proof summary reports now automatically include any shifts for historical employees.

  • (4.7.35) New for organizations with multiple Schedule3W databases: optional feature to host multiple Schedule3 Web Servers on a single system.

  • (4.7.32) New option to open a message box instead of an e-mail for sites with PCs that don't support the mailto: standard invocation (e.g. only have Web mail). Use the new Tools>Options>Setting Tab to activate this option so users can easily copy message text into their Web mail.

  • (4.7.32) New Web View overview/training PowerPoint. Contact support for a copy.

  • (4.7.32) Employee by Week now also displays the employee name at the bottom of the screen.

  • (4.7.32) Bar Scheduling Screens open about 20% faster.

  • (4.7.27) Select>Employee/Resource Group's automatic filtering, when scheduling resources (e.g. equipment, rooms, etc.), has been improved.

  • (4.7.27) The option to delete employees, disabled in 4.7.19, has been restored.

  • (4.7.26) Overview of how easy it is to upgrade Schedule3W using a command line approach has been updated (see link on download page). In summary, a site with multiple installs can just download the MSI to a networked folder and then, on each PC, click Windows Icon, paste the following (with s:\s3wdata replaced with the path to the MSI's network folder) into the Search programs and files box and press [enter]:

    • msiexec /i "s:\s3wdata\Schedule3W_Setup_4726.msi" /qb /l*v "%temp%\s3wlog.log" AGREE="yes"
  • (4.7.26) Corrected a recently introduced Location by Day Sort by issue when Employee Group is changed.

  • (4.7.25) Dragging a shift, with lots of prior occurrences, is now faster.

  • (4.7.24) Employee Scheduling Grid and Location by Day Screen now automatically display the applicable label when sorted by Home location or by Type.

  • (4.7.23) Saved Web URLs may now specify a custom screen/tab title using the new title= parameter.

  • (4.7.23) Employee by Week now has a faster refresh.

  • (4.7.22) Location by Day is now faster at switching to different day.

  • (4.7.21) The authentication using LDAP option now allows schedulers to log into Schedule3W desktop using their domain/network password. Contact Support for details.

  • (4.7.20) Web 3.5.12 has improved the readability of the Bar Graph formats by supporting the foreground (i.e. text) color specified for a location, increasing default font size and using a lighter blue for the background of row and column labels.

  • (4.7.20) Multi-concurrent user systems now correctly show who is logged in. If you have Schedule3W installed on a Citrix or MS Terminal Server system, designate that computer as Multi-concurrent user in Tools>Maintenance>Show Tab>Installs Button.

  • (4.7.19) New Shift Change Log automatically tracks shift deletes and changes to shift employee, location and time. For details on the Change Log and how to view, click Help>Index and enter Change Log.

  • (4.7.19) The Shift tool tip now shows the full external note (rather than just the first 20 characters).

  • (4.7.19) Web 3.5.9 provides a more robust automatic recovery from being disconnected from the server hosting the Schedule3W data files.

  • (4.7.19) Tools>Maintenance>Test tab>[Db Structure] button now automatically reports if the database is missing any indexes that are important for performance.

  • (4.7.18) Version 4.3.15, from August 2011, is now the oldest version of Schedule3W allowed to open the database. To check if your site is using earlier versions: click Tools>Maintenance>Show Tab>Installs Button.

  • (4.7.17) New extra cost option available to delete a week and shift back the schedule. This allows organizations with a 2 or 4 week rotation to vary who works holiday weekends. Contact support for more information.

  • (4.7.17) Web View's Help screen now automatically includes expanded technical information when invoked by users with Scheduling rights.

  • (4.7.17) Testing/Training databases now check just users accessing that copy to determine if operations that require exclusive database access (e.g. Tools>Activate) can proceed.

  • (4.7.16) New Web View 3.5.7 features:

    • New reset icons beside the Employee and Location select menus so either may be restored to your default with one click.
    • Newly added to the Tools area at bottom of screen is a [Show defaults] button that displays your current defaults and provides a clear option.
    • Part day Away Requests now work for databases that schedule later than 11pm.
    • Important: If upgrading Schedule3W on the Web Server from before version 4.7.11, do the extra one-time step detailed on the download page.
  • (4.7.16) Report Database View: Shifts now includes two additional columns for recurring shifts (i.e. Sets): frequency and until date.

  • (4.7.15) New Web View 3.5.3 features:

    • New inexpensive LDAP/HTTPS option allows staff to log into Schedule3W Web using their domain/network username and password. Contact Support for details.
    • New Tools area at bottom of screen. First tool added is a Location Information table that shows the min/max date range and any notes for each location.
    • Help has been tweaked.
    • Spacing and wrapping in drop down menus has been improved.
  • (4.7.15) Bookings may now be changed to a different resource (e.g. change the room) by either right-click>Change Resource or by dragging. Likewise now shifts for any type of location may be changed from one Assign Directly employee to another.

  • (4.7.15) Time Period reports now support Advanced Shift Selects (i.e. [AdvSelect] button).

  • (4.7.15) Help now includes the tip that Time Period reports will automatically exclude shifts completely outside the defined time periods. This simplifies printing/e-mailing Evening Schedules.

  • (4.7.14) Schedulers restricted to just specific locations now may be given rights to Edit>Staff and related modules (previously they automatically were processed as Scheduler (No Edit>Staff)).

  • (4.7.13) Two recently introduced issues, Web View showing some html and Away Request's [Process] button leaving some service points, have been corrected.

  • (4.7.12) Web Server upgrade instructions now include an extra step for sites upgrading from before 4.7.11.

  • (4.7.11) Tools>Web Services screen now has a new External button for optionally entering the URL that must be used outside the LAN. This is needed by sites with Schedule3W installed outside the LAN.

  • (4.7.11) Web View Employee and Location menu entries for groups now have self-documenting labels (e.g. Emp Group, Home Loc) rather than just a plus (+) sign.

  • (4.7.10) Operations that process both the Working shift and covering Service Points are now approximately 10% faster.

  • (4.7.10) Edit>Location>Advanced>Change Location now supports doing the change just for shifts of selected employees.

  • (4.7.10) Live Internet Calendar transactions now include the first line of any notes in the Summary field so it shows in user's personal calendar (e.g. Outlook) without opening the appointment.

  • (4.7.10) Infrequent race condition between New month rollover/open and Web View, that locked the database for some sites, has been eliminated.

  • (4.7.08) Location Notes now display in Shift Information as a tool tip of any Location*: label.

  • (4.7.08) Moving a working shift, with some service points, to a new start time is now 50% faster.

  • (4.7.08) Location x Day, when a Sort by is set to Home location, now sorts by Home location even when a location select is active (rather than by Working location).

  • (4.7.07) New Auto Logout if Schedule3W has been idle for the period specified in Edit>Staff>Scheduler Tab (default is 3 hours).

  • (4.7.07) The number of logins denied due to all concurrent user licenses being in use (this month and last) are now displayed in Tools>Maintenance>Show Tab>[Logged in] button. The counts are partial until all installs of Schedule3W have been at least 4.7.07 for two months.

  • (4.7.07) Historical Employees now show the yyyy/mm of their last shift in Edit>Staff. Click the Status column header to sort Employees by this date.

  • (4.7.06) New Change Employee for a date range option in Edit>Staff reduces work when someone leaves or changes position.

  • (4.7.06) Web displays are 20 to 30% faster due to new Database Access Library.

  • (4.7.06) The restriction that Changes on past dates may only be This day only has been removed.

  • (4.7.05) Edit>Location now supports entering Notes on each location.

  • (4.7.05) New Location Info screen added that displays information about a location including date range shown on Web, the new notes field, etc. It is accessible from Edit>Location, Shift Information and Pick Location screens. From Edit>Location it also shows count of current and of past shifts.

  • (4.7.05) Pick Location's new [Info] button will list the members of any selected Location Group.

  • (4.7.05) Database View: Employee x Location report now will include any selected locations with Off or Unavailable subtype. Great for tracking in-lieu time.

  • (4.7.05) Location Groups, when sharing a menu with locations, are now flagged with (Loc Grp) rather than the less obvious plus sign (+). Likewise Employee Groups now use (Emp Grp).

  • (4.7.05) New overview for Setup New Branch/Department for Scheduling added to Help. Access by Help>Index type Location and scroll down to New Branch/Department.

  • (4.7.04) The Edit>Staff Clone existing Employee/Location ratings confirmation screen now uses a scrolling area that handles any number of entries.

  • (4.7.04) Database View: employee x * reports now show day of week of date range in header.

  • (4.7.04) The display of the number of Employee/Resources in the database in various displays has been standardized.

  • (4.7.02) In a change operation, the Notes area on the Recurring screen is now immediately live (i.e. you no longer have to tick This day only or All first).

  • (4.7.02) New Reviewing Coverage / Shifts Filled overview has been added. Access by Help>Index and enter unfilled.

  • (4.7.02) Emp/Loc option to set multiple employees or locations in one operation now supports using the same selection for the next employee/location.

  • (4.7.01) New Web View 3.3.4 features:

    • Special feature for Two Level Databases with multiple Working locations (e.g. branches):
      • When a Location filter is applied, Schedule3W will now automatically only include service points for people working in one of the selected Working locations and only includes Sick, Vacation and Away type shifts for people with a home location in the Location filter.
        • This excludes shifts of selected locations (e.g. lunch) of people that sometimes work in your branch but on that day are working at another branch.
    • Help screen's format is now preserved during a copy/paste.
    • If your employee PCs have a different IP range than your public PCs, you can now simplify employee access to Guest mode with automatic authentication by IP# range (eliminates the password). There is a small charge for this feature.
  • (4.7.01) Tools>Reports>Database View: Employee by Location hours now supports reporting on This or Last Employee Year (i.e. the specific Start Date set in Edit>Staff). This simplifies monitoring any annual maximum hour limit (e.g. retired state employees returning to work).

  • (4.7.01) Change Location once again retains external notes on This Day Only shifts as was done before 4.6.22.

V4.7 July 2014

Highlights of the many features added:
  • (4.6.38) New Location attribute of Only if working in allows specific Service Points to be set as only being staffed by people working in designated location(s) (e.g. only people working in North Branch may be scheduled into its Circ Desk).

  • (4.6.38) Tools>Maintenance>Show Tab>[Installs] table now has sortable columns and its Last Used column is now also updated by the last start of the Web Server.

  • (4.6.37) New Web View 3.3.0 updates to My Schedule3W mode:

    • Now shows the total of working hours below all displays of that employee's schedule.
    • Adds a new My totals button to show total hours and # of shifts per working location.
  • (4.6.34) New Internet Calendar support of Web View 3.2.6 automatically maintains an employee's work calendar in their calendar software (e.g. Outlook). Refresh rate and maximum days parameters are set in Tools>Web Services>[Options]. Employees click [Help] in Web View for how to activate. As usual only the Web Server needs to upgraded to provide this new web feature.

  • (4.6.34) Location by Day, when sorted by Working location with a location filter but no employee filter, now includes all employees working in any of the selected Working (assignable to SP) type locations (rather than just those with a home location in one of the selected locations).

  • (4.6.33) Automatic Person-in-Charge calculation is now provided for organizations whose PIC is always the employee with the highest PIC Rank. For details of implementing and setting up shortcuts on desktops to provide direct browser access to Who's PIC now (and optionally Facilities) see Help>Index and enter PIC.

  • (4.6.30) Total Working hours and difference with Standard hours now also show at the top of the Recurring Screen.

  • (4.6.27) You may now designate that you have two week pay periods in Tools>Options. This enables automatic last, this and next pay period date ranges in Tools>Reports and optionally you may designate that the Recurring and Available Staff screens are to show a two, rather than one, week working to standard hours comparison.

  • (4.6.26) New Testing/Training Database option in Tools>Options>Database Tab makes it easy to create a temporary copy of your database for training staff or testing a new scheduling approach.

  • (4.6.26) Now easier to enter a vacation/away period: select the new Enter Away Requests in the right-click menu on Employee name (or blank area in Employee by Week screen), click [New], specify the location and start/end time and click [Process].

  • (4.6.25) Database View: Employee by Location Hours report now automatically suppresses the On-Desk column if no on-desk shifts are included (e.g. when reporting hours for payroll and benefits).

  • (4.6.24) Away Requests now support partial days in both desktop and Web.

  • (4.6.24) Split now supports deleting and optionally replacing the time before the split point. Also, when deleting a segment of a working shift, Split now supports the option to shorten, rather than just delete, partially overlapping Service Point shifts.

  • (4.6.24) Employee# may now be suffixed to employee name in Database View Hours & Locations and Where working by # of days reports.

  • (4.6.22) Split Shift now allows a following segment to be Deleted and optionally Replaced (simplifies recording part day vacations).

  • (4.6.22) Locations may now be removed from the Web by assigning them a Date Range with future days set to None.

  • (4.6.22) New Web View 3.2.0 additions:

    • [Save Defaults] now saves the current Employee and Location select (so [Reset] restores them).
    • Now (i.e. who's working now) option now automatically drops the out of office shifts (e.g. vacation, sick, off and unavailable).
    • Logged in Schedulers now see all dates for all locations. Schedulers have a new Run as a default user in Options so that the scheduler may see the same view as a user without Scheduler rights.
    • Away/Vacation Request Web entry may now be activated for just a specific Employee Group in Web Services>[Options].
  • (4.6.21) A new location type of Duty provides three level scheduling. Now employees may be scheduled into Supervisor in Charge for part of day during the same time they are scheduled into service desk(s). All of Schedule3W’s service point shift features also apply to Duty shifts. Available once Minimum Program Level set to at least 4.6.21 via Tools>Activate.

  • (4.6.19) Pick Location menus are now faster on large databases.

  • (4.6.17) New Future button in Shift Information screen lists this employee's future shifts overlapping that shift's time on that day of the week.

  • (4.6.16) When a working shift is shortened enough that an employee would no longer be in working for one or more service points, you are now asked whether the Service Point shifts should be automatically deleted.

  • (4.6.04) Disk i/o has been optimized on scheduling screens providing faster refreshes (e.g. Location by Day screen displays 60% faster on smaller databases and 80% on larger).

  • (4.6.03) Edit>Location now allows additional Resource Booking Unavailable for Booking locations to be created (e.g. one to flag when a museum is free).

  • (4.6.02) New Tools>Admin>Maintenance>Test Tab option of [DB Structure] which displays all indexed fields and confirms each table has a primary index.

V4.6 July 2013

Highlights of the many features added:
  • (4.5.32) Web View now includes forward and back a period arrow buttons.

  • (4.5.31) Database view reports now allow you to select from one of three name formats.

  • (4.5.31) The right to use Tools>Holiday Definition may now be given to specific schedulers in Edit>Staff>Scheduler Tab.

  • (4.5.30) Location x Day screen's right-click Display Options now includes Hide scheduled Out Staff so you can hide people whose schedule you are unlikely to change.

  • (4.5.30) Who's/Where working Time Period reports now use an improved algorithm to wrap start and/or end time to the next line in a cell and better handle shifts that end midnight or later.

  • (4.5.29) New Advanced Shift Select of AND Service Points must be over a selected Working allows reporting on shared locations (e.g. meeting) for specific branches.

  • (4.5.28) New Skills feature that allows site defined skills (e.g. CPR certified, Speaks Spanish) to be assigned to employees. Skills may be used to filter employees and to generate coverage reports. See details via Help>Index on Skills.

  • (4.5.28) New features in Select>Multiple Employee screen activated through a new [Options] button:

    • See count of active employees per value in Pick screens (e.g. # of employees of each Type).
    • Have multiple Pick screens filter down, rather than reset, the currently selected list of employees (e.g. to select Adult Department Pages).
    • Also show employee abbreviation.
  • (4.5.25) New Edit>Staff>Scheduler Tab option to restrict a scheduler to working within a specific date range (e.g. for restricting student workers to just updating their availability for the remainder of the term or preventing a scheduler from updating past dates).

  • (4.5.25) Edit>Data Range and Edit>Employee Type are now display-only for schedulers with Scheduler (No Edit>Staff) Rights.

  • (4.5.17) Location x Day screen now supports dragging shifts on the diagonal. Now it's only one step to move Mary’s 9-10 shelving shift to Larry for 2-3!

  • (4.5.16) New Resource Booking mode! Provides customized interface for booking rooms, culture passes and equipment. For details, click Help>Index and enter Booking.

  • (4.5.16) Changing Path to Database for Windows 7 and above now asks for admin rights so system \Schedule3W\DataPath registry key is always updated (rather than the user level virtual one).

  • (4.5.14) New Split Shift option in the right-click on a shift menu.

  • (4.5.14) Web View now enforces each Location's min & max view date range individually, rather than using the most restrictive range.

  • (4.5.13) The Date Range used in Edit>Location>Web Tab may now be larger than that specified in Tools>Web Services>[Options] (i.e. the [Options] setting is now a default rather than a maximum making setup easier!).

  • (4.5.09) Faster new month open/rollover on many larger databases.

  • (4.5.09) New tips for reporting a problem at: http://Schedule3W.com/tips/problem_reports

  • (4.5.09) New Web Services 3.0.5 changes:

    • Employees by Time displays for today have a vertical green line at the current time.
    • When "Now" has been selected, Table displays only show the current date.
  • (4.5.09) The Minimum # working reports now utilize any Override Sort specified for locations.

  • (4.5.07) New [Staffing] button below Location x Day/Week scheduling screens, when multiple locations selected, shows number people scheduled (or difference to staffing levels) for the next week.

  • (4.5.03) Moving a Working (assignable to SP) shift to a new date or time automatically moves its Service Point shifts if required (or, if no SP move is required, gives a choice on the Recurring Screen).

  • (4.5.03) New Tools>Reports>[AdvSelect] option to select all shifts created/modified by a specific (or any) scheduler in a specified number of days.

  • (4.5.02) New [Process] button in Edit>Away simplifies entry of vacation, sick, etc. requests down to two clicks.

  • (4.5.02) The Closed for Maintenance Web status screen now includes the reason and person/workstation initiating.

  • (4.5.01) Edit>Staff [Delete] confirmation screen now shows Last Worked date for historical employees.

V4.5 June 2012

Highlights of the many features added:
  • (4.4.54) New Web View 3.0.0 additions:

    • The Away Request page now directly updates the database for approval and processing. This is the first feature of the new Update Module (free until additional functionality is included).
    • New [My away requests] button that lists an employee's away requests.
  • (4.4.46) New Bar Color setting for each employee. Set individually or via Global Set. Location by Week, when showing one location, may be configured to use these colors.

  • (4.4.42) New Sort by options in Location by Day of: Working Location, Type (not working sorted last) and (not working intermixed).

  • (4.4.39) New Shifts now show in Location by Day up to 90% faster as the screen refresh has been eliminated.

  • (4.4.38) Calendar Day of week column headers now show in all Windows 7 color themes.

  • (4.4.36) The Conflict Screen now highlights existing shifts with a less frequent recurrence in red and allows you to designate that they also are to be deleted. This simplifies using Fast Entry for Vacation entry (especially when preloaded by Edit>Away).

  • (4.4.35) New Web View 2.6.1 now supports Location level override restricted date range and maximum notes size.

  • (4.4.32) Fast Entry and Clone now asks, for additional days of the week (in This Day Only mode), whether to delete the conflicting shift and its service points (eliminates a manual delete!).

  • (4.4.32) New Edit>Location Web Tab to optionally specify, per location, a maximum length to display for notes and/or date range for which shifts will display (see new Edit>Date Range).

  • (4.4.31) New Web View 2.6.0 features:

    • Web Login now supports picking your name (or Guest). Any personal password setup in Edit>Staff is used, otherwise any password specified in Tools>Web Services [Options] is used.
    • New [Who's Away] button displays who's away for the specified period.
    • If personally logged in, new quick buttons of [My Graph] and [My Table] are provided and the [Who's Away] button will show just the employees in the applicable Employee Group (specified in Edit>Staff).
  • (4.4.31) Where Working Reports now allow you to specify whether names will be formatted and sorted by First Last, Last, First or Abbreviation once Tools>Activate>Minimum Schedule3W Level is done for 4.4.31.

  • (4.4.29) Tools>Reports now supports predefined date selects for fiscal year: last/this and quarter: last/this/next as useful for Favorite Reports.

  • (4.4.25) Double clicking on a Favorite Report now will automatically invoke Show.

  • (4.4.25) Help on Notes now details using a vertical bar to prefix the portion of external notes to not show on the Web.

  • (4.4.25) Help on Until Date in Shift Information screen now details how to use to fill-in deleted shifts, change frequency, etc.

  • (4.4.24) New Web View 2.5.4 features:

    • Employees now may be selected by Home Location and/or Employee Type. Makes saved URLs even more powerful!
    • Database tables are automatically cached to provide faster response once Tools>Activate>Minimum Schedule3W Level is done for 4.4.24.
  • (4.4.24) New Edit>Staff right-click Global Set menu entry will set selected employees to the current employee's value for Type, Home Location, $/Hr or Away Request Employee Group.

  • (4.4.23) Web View 2.5.3 features:

    • New Sort employees by option adds support for Home Location and Employee Type.
    • All displays sorted by Location now use any Override Sorts specified in Edit>Location.
  • (4.4.20) New Edit>Away Requests for tracking requests for Vacation, Sick, Conference, etc. through their full life cycle and simplifying entry. See details by Help>Index enter away and click Overview.

  • (4.4.19) New Web View 2.5.1 features:

    • New Table formats: Employee and Location by Date.
    • New interface for selecting Location(s) and Employee(s) that includes a Filter option.
    • New replacement date picker (i.e. Calendar).
    • New option to select Name Format (e.g. Last, First).
    • New [Save defaults] button will save in a cookie the current view and name format as the opening/Reset default.
    • Graph formats now support shifts that cross midnight and, to help readability when scrolling, have space between rows, the vertical lines at 9, 12, 3, etc. are red and the time labels are repeated at the bottom.
    • Start day parameter of saved URLs (e.g. sday=) now supports an explicit date (in addition to days away). Great for e-mailing a link to next term's schedule!
    • The color of grouped vacation/sick is now the color of the alphabetically first vacation subtype location (rather than always yellow).
  • (4.4.18) Who's/Where working: * x time period reports now support up to 14 time periods as columns.

  • (4.4.18) Report Titles and Footers will automatically replace the new Rotation Week code, <rw>, with the applicable bracketed week letter. FYI: Rotation Week Letter is activated in Tools>Options>Staffed Hours tab.

  • (4.4.11) New Automatic User Authentication eliminates password entry when the current Window's username matches the Edit>Staff Username.

  • (4.4.09) New Tools>Reports advanced employee select ([AdvEmpSel] button) will select only the employees working in a location or a location group during the report dates. Use it to show shifts in shared locations (e.g. vacations, meetings, etc.) only for employees actually working in a specific department.

  • (4.4.09) Where Working by 14/31 days reports support choosing full employee name as row label and Who's Working by 31 days report supports location abbreviation (once Tools>Activate>Minimum Schedule3W Level done for 4.4.09).

  • (4.4.07) New right-click Clone+Sp option will copy the Working shift and all of its Service Point shifts in one step. Great for giving different people the same Saturday schedule!

  • (4.4.07) Help>E-mail support now automatically creates a yourorg_Scheduler.zip file.

  • (4.4.06) New Edit>Staff field of Schedule Location(s) restricts this scheduler to just a specific Location Group or Location. It also restricts individuals with Own scheduling or Display rights to specific locations. Therefore, the Edit>Location field of Designated Employees may create/update shifts is no longer needed.

  • (4.4.05) The Tools>Maintenance Show tab [Installs] screen now allows [Delete] of past Install records.

  • (4.4.05) The Employee by Week Pick Location screen now only offers Willing and Want locations for shifts of at least 3 hours to reduce clutter (contact us if you need shorter willing/want periods).

  • (4.4.03) Shift Bar Label and Shift List Screen now flag that a shift has Internal Notes by prefixing external notes with an asterisk (*).

  • (4.4.03) The Location by Day screen's No Available Locations message now includes details of any conflicting shift.

  • (4.4.02) Switching from Location/Employee by Week to Location by Day is now 80% faster on larger databases.

V4.4 August 2011

Highlights of the many features added:
  • (4.3.17) Web View now supports flagging predefined URLs as Only Display Output (i.e. no Calendar, select options, etc.) by adding &oo=1.

  • (4.3.17) New Edit>Staff Scheduling Right of Scheduler (No Edit>Staff) is available once Tools>Activate>This as Minimum Schedule3W Version is done.

  • (4.3.16) New Location by Day Sort By option of By Working Location shows a shared pool of employees grouped by the building/area at which they are working that day.

  • (4.3.16) Registration now displays a warning if another PC is already using a later version of Schedule3W on this database. The recommended approach to lock out earlier versions is still to click Tools>Activate>This as minimum version.

  • (4.3.15) Location by Day, Employee Scheduling Grid and Available Staff Screens now also support showing employee name as First Last or Abbreviation. Change formats by new right-click menu of Display Options>Name Format.

  • (4.3.15) New Tools>Activate>Better Performing Notes upgrades database to new shift notes structure which uses less disk space, is slightly faster and better handles network server disconnects.

  • (4.3.12) Conflict Screen now:

    • allows you to delete working shifts when adding vacation/sick shifts.
    • allows you to delete up to 4 months of shifts with a matching frequency.
    • highlights when multiple shifts conflict with the new shift's time.
  • (4.3.10) New Database view: Employee x Location Hours Report displays for each employee: total hours, total on-desk hours and total hours per location. Optional subtotals/summary by Home Location or Type.

  • (4.3.09) New Closed days of week control in Tools>Options. Advancing by day in Location by Day and Employee/Location Scheduling Grids skips over these closed days and they aren't shown in the Grids.

  • (4.3.09) New Employee/Location Scheduling Grid [Option] control of Just for days of week (i.e. you may now work with a grid of just Sundays).

  • (4.3.07) New Time Clock In/Out feature which includes optional Sign In/Out login, formal approval of shifts and Flag Unapproved option in Where Working: Employee x week/14 days reports. See Help>Index, term In/Out and click Overview.

  • (4.3.07) Tools>Reports now has:

    • new [Advance] button for changing margins and, for Who's/Where Working reports, adding blank lines to the cells.
    • new [AdvSelect] button opens new Advanced Selects Screen to provide further control of the shifts to be included (e.g. only shifts that end after 6pm).
  • (4.3.07) Edit>Staff supports new employee fields of: Start Date, Employee#, Username and Home Phone.

  • (4.3.03) Edit>Location now supports three new Location Subtypes for unpaid time (Unavailable, Off and Service Point (not in total)) giving you the power to setup multiple locations, control bar color, Change Location and include in reports. For details, in Edit>Location, click Add Unavailable Locations.

  • (4.3.03) For improved employee privacy, Web View now optionally shows all Sick and Vacation type shifts under a single label that you specify in Tools>Web Services>[Options] (e.g. Out or Sick/Vac).

  • (4.3.03) Web View's Graph format now includes an asterisk (*) on shifts with notes set (click the bar to view the note).

  • (4.3.02) New E-Mail button on Select>Multiple Employees opens an empty e-mail addressed to the selected employees.

V4.3 January 2011

Highlights of the many features added:
  • (4.2.23) New Web Bar Graph displays: Employees x Time and Days x Time for an Employee.

  • (4.2.20) New option in Where/Who's Working: * by Week/14/31 days reports to Show Cell Totals. Great for proofing or Time Sheet submission!

  • (4.2.19) New [Installs] button on Tools>Maintenance Show tab lists the versions Installed after 4.2.18 and when last used.

  • (4.2.19) New Tools>Activate>This as Minimum Schedule3W Version option that allows you to ensure all PCs have been upgraded and prevents old versions (i.e. MSI) files from being used by mistake in the future.

  • (4.2.16) Expanded error message for permission problems during a new install using a UNC database path and for database upgrades.

  • (4.2.14) All Message Boxes have been reformatted for Windows 7 sizing.

  • (4.2.12) New Database view: Employee Hours Proof report simplifies reviewing hours scheduled by week and the difference between Actual and Standard hours.

  • (4.2.12) The Employee by Week screen now displays that Employee's total hours working, any difference from Standard hours and total on-desk hours.

  • (4.2.11) New Change Employee & Replace Shift right-click option for Working (assignable to SP) shifts means one less step to change an employee's shifts to a substitute and schedule the employee into sick/vacation.

  • (4.2.11) Installs on Windows7/Vista systems no longer need to do an extra step (i.e. DSN location automatically handled).

  • (4.2.10) The Select>Employee/Multiple Employees menus may now be changed to First Last format and sort.

  • (4.2.10) New Weekend Lunch Rules capability allows different formulas for Saturday and/or Sunday (including the option to bonus extra hours).

  • (4.2.09) Tool>Web Services [Options] may now be accessed, without stopping Web View, by users with Db Administrator rights from any PC and all settings, except Auto Start and Port#, may be revised.

  • (4.2.09) If a Select>Employee is active, now the Available Staff screen only checks/displays those employees (i.e. faster and a more tailored display) and Location by Day screen includes all the employees in the select.

  • (4.2.09) New overview on Day Level Notes / Announcements for schedules and Web View is available in Help>Index, term Global Notes.

  • (4.2.09) The Available Staff screen, when accessed via right-click E-mail Replacements or when a shift is drawn below the last person in Location by Day, now includes a [Select All] button for simplified mass e-mails and entry of shifts for paid Public Holidays.

  • (4.2.08) Now easy to delete all shifts for a location for a specific day of the week for a period (e.g. closed on Mondays over the summer) or after a specific date (e.g. an unfortunate location closure) using Advanced>Delete Shifts in Edit>Location.

  • (4.2.07) New separate Internal Notes field on each shift. These notes do not show on the Web or on any report.

  • (4.2.07) Web View, when closed for maintenance, now shows when it was closed and by what IP#.

  • (4.2.06) New Just specific day of week reporting option (e.g. Just Sundays) in Who's/Where: * by # days reports.

  • (4.2.06) New Show tab in Tools>Maintenance lists all currently logged in workstations, users and login time (shows at login if all licenses are in use).

  • (4.2.06) New Help on this Report option in the right-click menu for all reports and favorites.

  • (4.2.03) New Flip All option in Select>Multiple Employees/Locations Screens to reverse which Employees/Locations are selected.

V4.2 June 2010

Highlights of the many features added:
  • (4.1.14) New Wall Calendar Month report formats: Who's working: Month by Location and Where working: Month by Employee.

  • (4.1.13) Employee/Location Scheduling Grids now support displaying a full month on the screen. Activate via [Options].

  • (4.1.13) New Display Only access! Edit>Staff's Schedule3W Rights now offers Display only and Display only + Reports choices.

  • (4.1.12) All Reports and Favorite Reports now support a footnote. Great for customizing!

  • (4.1.12) If you need to enter time earned for Paid Holidays, see new overview using Help>Index enter Holiday and click Paid time entry.

  • (4.1.11) Where working: Employee x Week report now has an option to Show Actual-Std hrs, rather than Actual hrs, in the Hours column.

  • (4.1.11) The colors used in Dates and Times column/row labels are now explicitly set to eliminate issues due to non standard Window's color theme choices.

  • (4.1.10) New Employee Groups feature! As well as selecting specific employees, Groups may be based on Home Locations and/or Employee Types to be self maintaining.

  • (4.1.10) See new overview on setting up Meetings using Schedule3W via Help>Index and enter Meeting setup.

  • (4.1.09) Web Server now stays up even if the disk serving the database is no longer available (and displays a page telling user to try again later).

  • (4.1.07) New Quick Screen Switch feature gives one or two click (and faster) access to all your favorite scheduling screen setups.

  • (4.1.07) Switching from Location by Day now opens the new screen at the start of that work week (or today) rather than starting at the displayed date.

  • (4.1.07) A retry option is now shown if an update encounters a locked shift.

  • (4.1.02) New Fast Date Change drop down menu beside the date button at top of all scheduling screens gives immediate access to popular dates.

  • (4.1.01) Recurring Screen now includes up to 4 Quick Fill buttons (user defined in Edit>Recurring Quick Fill). With one click you can now tick Ongoing, select Every 4th week and even press [OK].

V4.1 January 2010

Highlights of the many features added:
  • (4.0.16) The header of scheduling screens now display:

    • The week number relative to the current week
    • The Rotation week if activated in Tools>Options>Staff Hours Tab
  • (4.0.14) Now easier and faster to enter shifts like work 3 Fridays and on the 4th week a Saturday or reference desk 2-3pm every Monday except a meeting the 2nd Monday of every month as:

    • New shifts (and increasing Until date) now present any conflicts in a single Shift Conflict Screen.
    • The new Shift Conflict screen supports additional options of first deleting the conflicting shifts or simply cancelling.
    See Help>Index enter Frequency and click Entry of Custom
  • (4.0.12) Schedule3W now supports a silent command line install for upgrades.

  • (4.0.10) Monthly Rollover conflicts, if any, now are reported at the end in a spreadsheet.

  • (4.0.06) The Where/Who's Working report cells are now able to include more shifts/notes.

  • (4.0.05) The Open a new month rollover is now at least 50% faster.

  • (4.0.05) Standard error message box now includes a Copy to clipboard button to make it easy to forward an error.

  • (4.0.05) The Employee/Location Scheduling Grids' Shift List screen now includes shifts that start at midnight.

  • (4.0.03) The Location Popup, when adding a new shift by drawing, is now instanteous regardless of the number of locations.

  • (4.0.02) Change Location of an assignable location shift to a location that doesn't allow service points (e.g. vacation) now offers to delete the service points.

  • (4.0.02) New E-mail button on Shift Information opens a draft e-mail to current employee about that shift.

  • (4.0.02) The Employee by Week screen now may be opened by double clicking the employee name in Location by Day and Location Scheduling Grid screens.

V4.0 July 2009

Highlights of the many features added:
  • (3.8.16) Where/Who's working reports now display 15% (on small databases) to 70% (on larger databases) faster.

  • (3.8.14) Available Staff Screen now displays 50% (on small databases) to 95% (on larger databases) faster.

  • (3.8.14) Web View now includes your Location Groups as choices in the location select list, option to show active now shifts and new format Shifts by Date (in addition to by Location or Employee).

  • (3.8.12) Employee and Location Scheduling Grids now display 75% to 90% faster.

  • (3.8.12) The iCalendar feature of Web Services now exports working assignable to service points shifts flagged as free time so Outlook's schedule meeting option can be used. New tips page detailing how to create a Generate iCalendar shortcut and how to easily import into Outlook.

  • (3.8.11) Creating and modifying shifts (i.e. time between clicking OK and screen refresh) is now faster by 25% (on smaller databases) to 50% (on larger databases)!.

  • (3.8.11) Your Schedule3W database's structure is now automatically optimized whenever the database has significantly grown (rather than just monthly).

  • (3.8.10) New minimum version of Schedule3W that may access your database control.

  • (3.8.04) The four Where/Who's working: * x time period reports now support a 12 time period format (in addition to the prior 10 period format). Just press [Time Period] and define the extra periods!

  • (3.8.04) Location by day screen now allows you to control whether unscheduled staff appear.

  • (3.8.01) New favorite reports makes running a regular report as easy as: click the favorite and click [Show]! Features include:

    • Full configurations are saved (e.g. all options, dynamic date periods such as next week, employee/location selects, etc)!
    • New My Favorites area so all schedulers can track which favorites they use.
    • New Edit>Favorite Report screen to manage favorites including seeing who created, when and who last changed, renaming and optionally adding instructions to each favorite (e.g. when to run, where to save as a PDF, etc.).
  • (3.8.01) The Tools>Maintenance screen's Test tab now includes a Test Internet connection option.

V3.8 January 2009

Highlights of the many features added:
  • (3.7.20) One less click on all recurring screens! The Until and On-going options have been moved up to replace the Recurring option.

  • (3.7.14) Available Staff popup screen is now subsorted within Assignment Group Priority by an availability score (e.g. people flagged as want to work will list first within that priority).

  • (3.7.12) Direct assign employees (i.e. all employees in a one level database) now, like Schedule then assign employees, have a separate subtotal of time spent at locations with a subtype Service Point (on desk). Great for instantly seeing employee's time in a group of locations.

  • (3.7.11) Where working- Employee x Time Period and Who's working- Location x Time Period reports now provide a []Page per day.

  • (3.7.10) Employee Quick View screen now, in addition to showing an employee's schedule for a week, also provides for each location: hours, shifts and days worked for the week being viewed, for that month and for the prior month.

  • (3.7.09) The Available Staff popup, when scheduling a service point in a two level database, now shows each employee's current working location. This simplifies picking from people working that area without having to invoke a filter.

  • (3.7.09) The Employee/Location Relationship screen's global update option has expanded tips.

  • (3.7.08) The Available Staff popup now provides how many hours each employee has been scheduled to work this week at the service point being scheduled (in addition to on desk hours this week). This helps fairly assign a high stress location!

  • (3.7.07) Employees now may load their schedules into most calendar programs (including Outlook) using Web View's new ICalendar feature. The employee displays his/her schedule, clicks the ICal icon and follows the simple instructions.

  • (3.7.03) Now you can schedule staff to work and assign them to a service point in one step! On the Recurring Screen simply tick the new Then Clone for an SP shift option.

V3.7 June 2008

Highlights of the many features added:
  • (3.6.23) You may now define Location Groups. Great time saver!

  • (3.6.18) The end on date for recurring shifts is now changeable in Shift Information.

  • (3.6.18) The Scheduling Grids, selection by Home Location and Emp/Loc screen are all faster!

  • (3.6.18) The right-click on a shift menu now includes the option to switch to Location by Day or Week for the shift's location and to Employee by Week. Great for drilling down!

  • (3.6.18) The Who's/Where working by week/14 days reports now support an option to suppress the date in the column header (i.e. only show day of week). This is used by sites (e.g. universities) that publish a standard schedule for a term.

  • (3.6.17) Web View now may be flagged to be automatically started using Window's Services.

  • (3.6.15) Edit>Staff now supports defining multiple Lunch Rules to automatically deduct lunch from shift duration (e.g. automatically deduct 30 minutes from shifts 4 to 6 hours long and 40 minutes from shifts 6 hours or longer).

  • (3.6.10) If you didn't initially setup Employee/Location relationships (e.g. Jane can't work at Reference), it is now much quicker to do so using new global set feature in the Emp/Loc screen.

  • (3.6.5) Service Points are now differentiated as on desk or off desk so reports and displays now show on desk, rather than at service point totals.

  • (3.6.5) Web View now includes a link for adding the current web display to your Bookmarks or saving as a shortcut.

  • (3.6.5) The prior location and prior employee of any shift are now automatically maintained in explicit database fields (rather than as was comments in notes).

  • (3.6.5) When changing a shift, notes may now be directly changed on the Recurring screen for any This day only shifts.

  • (3.6.5) Tools>Reports now displays a Printer Options screen (e.g. to switch printers or turn on color setting).

V3.6 December 2007

Highlights of the many features added:
  • (3.5.68) Edit>Location now restricts new, edit and delete options to users with Schedule3W Rights set to DBAdministrator.

  • (3.5.65) Summary per employee per location and Summary per location per employee reports now have a number of days column in addition to number of hours.

  • (3.5.64) New Delete over Range of days added, with option to include all locations. Simplifies adding vacations!

  • (3.5.64) New Until option for all change shift options.

  • (3.5.62) Employee/Location Scheduling Grids now use the same filters active in Location by week/day screens.

  • (3.5.59) The starting day of your work week may now be other than Sunday (update in Tools > Options > Staffed hours).

  • (3.5.56) New Compact tab in Tools > Maintenance allows you to compress your database if it has significantly grown since the automatic "end of month" compact.

  • (3.5.56) New version 2.0 of the optional Web View released:

    • new option for you to control number of days, or to date, shifts may be displayed in the future and in the past.
    • new automatic detection if port# is already in use by another program.
    • new calendar interface to allow start and end dates to be easily selected.
    • new option to select multiple locations and/or multiple employees.
  • (3.5.54) Optimization made scheduling screens and the Who's and Where Working reports over 50% faster.

  • (3.5.36) Now you can drag and drop shifts between employees in the Location by Day screen and between dates/times in Location by Week screen.

  • (3.5.28) In Location Scheduling Grid define your own Who's available rows (e.g. whose available 1-5pm) by clicking Option and the label Avail/Open.

  • (3.5.19) New Employee Status of Historical automatically deletes future shifts (but keeps history).

  • (3.5.17) New Employee Type field.

  • (3.5.10) New Delete Tab in Tools > Maintenance for database administrators to delete shifts before a specified date.

  • (3.5.07) Optionally, show the location's background color in Where working: Time period reports.

  • (3.5.04) Specific employees now may be permitted to schedule own availability and even designated or all locations.

V3.5 May 2006

  • Multiple concurrent user licenses

  • User login, with optional passwords, provides user level session defaults and modification history

  • More Schedule formats including Time Periods as rows, option to include shift notes, more sort options, full name option and choice of text size and font

  • Designate favorite reports for easy future access

  • Optional web server supports alternate port#s and All Locations mode

  • Fast Entry is now even faster due to the new per location shift start time and duration

  • Employee/Location Relationship screen also may be accessed from the Location Screen and supports designating whether each employee is part of the primary, secondary or tertiary group to staff this location

V3.4 October 2005

  • Scheduling across midnight

  • Location by Day displays total hours at service points & working

  • Delete supports a range of shifts

  • Six new reporting date range shortcuts

  • Easier to read Where/Who's working reports

  • Lots of additional reporting options

  • Changes since can be highlighted in reports

  • Web View option to access live schedule

V3.3 February 2005

  • Two new wysiwyg scheduling screens

  • Location by Day screen is easier to read

  • Shift Information screen now allows changing Start or End time

  • Find replacements faster with new e-mail available employees option

  • New option to select employees by Home location

  • Expanded Help>Quick tips

V3.2 November 2004

  • Schedule multiple employees in one operation

  • New Where working report: Employee by Time Period

  • New Who's working report: Location by Week

  • New Schedule Grid By Employee 31 days report

  • New Help>E-mail support menu to mail support, optionally with database

  • Option to report on assignable locations with service point time removed

  • Schedule>Employee by Week screen now loads twice as fast

V3.1 September 2004

  • New Schedule Grid by Time Period report

  • 10 times faster Available Staff Pop-up screen

  • Faster staff entry through automatic cloning

  • Standard shift option in Fast Entry screen

  • New live database view report

  • New total hours column in Schedule Grid by Employee report

  • Easier navigation via New tool bar and day/week buttons

  • 8 times faster refresh of the By Week screen

V3.0 August 2004

  • two level scheduling (work 9-5, at ref. desk 10-12 & 2-4)

  • 8 times faster refresh of the By Week screen

  • fast entry form mode

  • clone existing shift option

  • who's working where at-a-glance report

  • number of people per location by hour report

V2.2 April 2004

  • easier faster entry of employee availability

  • faster changing staff assigned to a shift

  • integrated record sick and replace

  • sick day pattern review screen

  • one click to answer vacation used question

  • one click to e-mail a shift change

  • more reports with more control

V2.1 May 2003

  • schedule multiple locations at once

  • alternating shifts (every 3rd Saturday)

  • add action notes to shifts

  • employees' location skill levels

  • more reports with more control

  • new start-up wizard

  • network drive installs

V2.0 January 2003

  • week at a glance scheduling

  • all popular date formats supported

  • easily e-mail employee schedules

  • more reports with more control

  • actual & projected hours & cost

  • easier, faster staff schedule entry