Summary of New Features by Release

Schedule3W is continually being enhanced. Between each of the version numbers below are multiple incremental releases (e.g. 5.4.##) leading to the next minor or major version increment. The subscription approach enables us to release improvements as soon as they pass quality assurance (i.e. no need to hold back improvements until they can be released in a group "worth buying").

See how to receive automatic notification of new releases by RSS Feed or e-mail.

If you are looking for a specific feature, and can't find a reference to it in our flyer or overview, just e-mail info@schedule3w.com. It might be in the works and/or your request will increase its priority.

Of course, we're always interested in receiving your suggestions. People often see the results of their suggestions within a few weeks.

Improvements since V5.4

(5.4.15) Web View 4.9.3 improvements:
- Printing Table formatted Screens now has improved automatic sizing without using scaling in the browser's print dialog.
- Support has been improved for small screen devices.
(5.4.14) Web View 4.9.2 improvements:
- Employees/Locations by Date tables now keep their date column header/footer in view.
- iCal instructions now include specifics for O365 Webmail.
(5.4.14) Web Update 4.9.2 improvements:
- Newly created schedulers, who enter their first shift via WU4S, no longer receive “You are not authorized to schedule shifts" popup error on web Add.
(5.4.13) Web Update 4.9.1 improvements:
- Restored the automatic maintenance of shift duration when start time is updated.
- The Navigating away warning has been improved.
(5.4.12) Web View 4.9.0 improvements:
- Employee Graph Layer type of Collapsed has been added. It collapses the Service Points shifts into an employee's Working shifts to significantly increase the number of people that fit on a screen or page.
- The Vertical scrollbar option may now be saved as a default.
- The Employee bar Format of Recommended now designates format New, rather than format Classic. If you'd prefer Classic, please tell us why and switch back using Options > Employee bar Format > Classic.
- Web Forgot my Password reset page now includes a show/hide "eye" icon button to toggle visibility of the password being entered.
(5.4.12) Web Update 4.9.0 improvements:
- Wrapping of text and components on Split Shift form has been improved.
- The Show/New/Edit staff process has been made more self-explanatory by including tips in the Staff table and the Employee detail screens.
(5.4.11) Web Update 4.8.3 improvements:
- New Vertical scrollbar option has been added. To keep the time column header in view on web bar graph formats, open Options and set Vertical scrollbar to On. Optionally, save as a default.
- Location sort use of override sort has been restored.
- Support for using a library's O365 mail server has been improved.
(5.4.10) Multi DB menu now supports global updating of matching licenses.
(5.4.10) Web Update 4.8.2 improvements:
- The [Split] button is now one click closer as it now shows on the initial Shift Information screen.
- Turning Drag mode on, without saving as a default, is now supported.
(5.4.08) Edit>Employee Groups now supports setting Also maintained by to an Employee Group.
(5.4.08) Tools>Shifts>Shorten day now supports closing at hh:15 and hh:45.
(5.4.08) Report Database view: Date/Time by Location Hours now supports the Day of Week filter.
(5.4.08) Web Update 4.8.0 improvements:
- Now supports the Auto tick 'Open Change Notice email' setting.
- More screens use inline popups in drag mode.
(5.4.06) Web View 4.7.0 improvements:
- The List View format now supports more information per page. Shift Notes now generally fit in one line.
(5.4.06) Web Update 4.7.0 improvements:
- Schedulers may now change to drag mode by setting it in Web>Options, and optionally saving it as a default.
- In Drag mode, additions and changes automatically show in the scheduling screen (i.e. without clicking refresh).
(5.4.06) New Auto tick 'Open Change Notice email' setting for the database in Tools>Options>Settings and Scheduler overrides in Edit>Staff>Scheduler Tab.
(5.4.06) The previous release introduced an occasional Error 13 Type mismatch message. This as been corrected.
(5.4.05) The Location x Day scheduling screen's Sort by Working Location now automatically subsorts by the first last Name Format setting.
(5.4.05) Web 4.6.3 Nginx is upgraded on applicable Https sites.
(5.4.04) New Hours worked between option in DB View: Employee x Location Hours report. Now easy to compare how many hours staff worked after 6pm.
(5.4.04) Web View 4.6.2 now has a friendly error if user enters an email address, instead of a username, on login screen.
(5.4.03) Web View/Update 4.6.1 improvements:
- The password field on the login form now includes a hide/show password "eye" icon button.
- Web Update for Schedulers now also supports adding and updating shifts in Table View.
(5.4.03) The Later Schedule3W version is using this database install warning may now be set to ignore the version on designated PCs. See Tools>Maintenance>Show Tab>[Installs] button.
(5.4.02) Edit>Date Range now highlights when a maximum date in the future is less than today.
(5.4.02) Draft emails generated by Shift Information no longer include an extra until changed.
(5.4.02) Multiple Username fields in Edit>Staff may be left unset as a quick way to prevent Web View access.
(5.4.02) Web View/Update 4.6.0 improvements:
- Drag&Drop in the Web Interface now available for trial. Contact support for info.
- Employee by Time displays using the new barcode format now support Sort employees by and Skill flagging Options.
(5.4.01) New drag and drop scheduling screen: Schedule > Locations by Time. It shows locations down the side and time across the top for the specified day.

V5.4

(5.3.49) Detail recorded by Tools>Options>Diagnostics>Log mode has been expanded.
(5.3.49) Bar Scheduling is now supported on very large monitors.
(5.3.49) Web View 4.5.5 improvement:
- [iCal] button now supports displays using concept date ranges (e.g. Next month) to specify number of days to post to O365, Google Calendar, etc.
(5.3.45) The Hide 'Out' Employees option (in the right-click Display menu of Location by Day) now supports designating whether your Out locations include Vacation and Sick subtypes.
(5.3.44) Web View 4.5.3 improvements:
- The Output Only URL parameter (e.g. oo=1) now automatically suppresses scheduler specific elements (e.g. [+]).
- An employee name or a location abbreviation, containing double-quotes, now displays correctly in the Employees x Time with classic bar format.
(5.3.44) Select>Location screens now open with focus on the currently selected location or location group.
(5.3.43) The [v] popular dates menu now includes the start of 3, 4 and 5 weeks in the future.
(5.3.43) Foundation work for an upcoming new scheduling screen, Locations x Time, has been installed.
(5.3.43) Web View 4.5.0 improvement:
- The Employee Graph displays now support the bar style used by the Location Graph displays (e.g. rounded ends for ongoing shifts and Duty shifts are in the display rather than as a footnote). This format generates better displays for Duty type locations (e.g. Manager on Duty, Notary, etc.). Activate by setting Employee bar format: in the Web's Options menu.
(5.3.43) "Shift Delete, all from" for an employee is now much faster on large databases.
(5.3.43) Web View 4.4.13 improvement:
- Dates of the previous and next month, that fall in the first/last week of the pick date calendar, now show in medium grey and may be picked.
(5.3.37) Web View 4.4.12 improvements:
- The Employee and Location Select menus for displays now allow the selection to be made via the keyboard (up-arrow, down-arrow, and enter).
- Auto authentication by IP# is now supported on sites using Nginx with the Schedule3W Web Server.
(5.3.36) Web View 4.4.11 improvements:
- The Advanced search option has been renamed Advanced select and moved to the Employee select line
- Schedule3W now handles Proxies that remove the XMLHttpRequest header.
(5.3.34) Web View 4.4.10 improvements:
- The Away Request on screen tips/instructions have been improved.
- Nginx is now supported by sites using LDAP authentication.
(5.3.34) Web Update for Schedulers 4.4.10 improvements:
- The Shift Information screen for Schedulers now includes [Move] and [Delete] buttons (saves a click for these operations).
(5.3.32) Web View 4.4.08 improvements:
- Dates by Concept (e.g. Next Week, Next Pay Period, etc.) may now be selected in the user interface by clicking the new [C] button.
- A new Day of week filter is now supported as an Advanced URL feature. For example, append &dow=fr,sa to the URL to only show Friday and Saturday shifts.
- The instructions and messages for the "Forgot your password?" process have been improved.
- Newer Datepicker component has been implemented.
(5.3.32) Schedule3W's support for a Scheduler's Document folder being moved to OneDrive has been improved (especially for DSN files).
(5.3.31) New Dates by Concept allow URLs to display date ranges such as Next Week, Last Pay Period, etc. without having to update starting date. These URLs can be saved to your Intranet, home screens, bookmarks, etc. See [Help] in Web View for details.
(5.3.31) The reminder message that the Abbreviation/Username of an employee (and the Abbreviation of a resource) must be unique has been expanded to include information on the existing duplicate.
(5.3.30) Edit>Location Group, when New is pressed, now asks whether to start the new group with the values of the one currently selected.
(5.3.30) Web Update for Schedulers 4.4.06 improvement: The Shift Information screen now includes a [Clone] button for schedulers.
(5.3.29) A Default Location select of All is now consistently preserved across sessions even if additional locations are added to the database.
(5.3.28) Schedule3W is now handles a recent Microsoft patch that caused a few PCs to report an Error 68 when Schedule3W started.
(5.3.28) New CloneDay tab in Tools>Maintenance supports replacing all the shifts on one day with those of another.
(5.3.28) Edit>Location now includes the "Only if working in" attribute in the Location Table and in Location Export.
(5.3.28) The current Location and Employee filter values now display in the bottom margin of Location by Day/Week screens when more than one location is being viewed.
(5.3.28) Web Update for Schedulers 4.4.04 improvement: [+Shift] on the Add confirmation screen has been replaced with [Clone]. [Clone] opens a populated Add screen allowing easy revision of one or more components for a similar shift.
(5.3.26) Web Update for Schedulers 4.4.03 improvements:
- If set to other than All, "My Employees" and "My Locations" values are now choices in the Tools accordion for viewing/editing Employees/Locations.
- On shift displays, the [Update] button has been renamed to [Edit] for consistency with the desktop module.
(5.3.25) A Location Group may now be defined as including other Location Groups.
(5.3.25) A Location's Default Duration may now be set to 8:15hr (once 5.3.24, or above, has been activated as the minimum version).
(5.3.25) Web Update for Schedulers 4.4.02 improvements:
- New Scheduler Options accordion on the main page. Its "My Employees" and "My Locations" menus allow a scheduler to specify their default employee group and/or location group filters for Web Update.
- New menu beside the [Available] Employee button now allows you to limit employees checked to those in a specific Employee Group.
(5.3.22) Web 4.4.01 improvements:
- A webified Edit>Staff is now in the Tools menu of Web Update for Schedulers. Reminder: Set a Scheduler's Rights to "Scheduler (no Edit>Staff)" to block access to Edit>Staff.
- The Choose screen is more readable and consistent due to tweaks to its CSS styling.
(5.3.21) Edit>Employee Group now supports designating a Scheduler (with or without Edit>Staff rights) as being the maintainer of an Employee Group (in addition to the DB Admins). The who and when of the last change to each Employee Group record is now tracked. These fields display in the rightmost columns of the table.
(5.3.21) The various Select Multiple Employee screens and the [Emp/Loc] screen now display noticeably faster for databases with 100+ employees.
(5.3.21) Location Abbreviations may now be 8 characters (once 5.3.21 has been activated as the minimum version).
(5.3.21) Tools>Shifts>Show Empty now allows user to designate that the empty periods should be reported split into empty shifts.
(5.3.20) Two more features to assist mass shift changes:
- The Right-click>Delete Shifts of an employee now supports starting a date range in the past.
- Tools>Maintenance>Delete Tab now supports deleting all shifts for a date range.
(5.3.20) Saving a CSV file now includes the option to copy the file to your clipboard to simplify pasting into a different folder or email.
(5.3.20) Tools>Options>Database tab>Train/Test>[Create] is faster and uses less disk space.
(5.3.20) The [Info] button screens shown by Edit>Employee Group and Select Employee Group are now larger.
(5.3.19) The Edit>Location>Advanced>Delete Shifts for location option now supports specifying a date range starting in the past.
- If you have other mass change of shifts needs, please email support@schedule3w.com.
(5.3.17) Web View 4.3.06 improvements:
- Tools>Defaults now shows both the current defaults for the user plus a New column showing the settings that would be revised by clicking [Save new].
- The automatic recovery of interrupted network connections to the database has been improved.
- Each night a zip of the database and staffing levels is saved to a new Backup folder and retained for 7 days.
(5.3.15) Shift Information now, like Web Update, supports changing the date of a shift (or working shift plus its service points) within the year. Previously this could only be done by drag/drop within the viewed 7 days.
(5.3.15) History now allows DB Admins to display change history for any scheduler. Schedulers still see by me.
(5.3.15) Tools>Shifts>Empty now immediately displays a table of empty shifts (i.e. periods not meeting specified Staffing Levels). A CSV may still be saved/opened.
(5.3.15) The right-click Assign Location menu option has been removed because its functionality is provided by [] Then clone for an SP shift when adding working shifts or by right-click Clone for existing working shifts.
(5.3.15) New Retry option when saving a CSV from Tools>Reports Format Tab>[Advanced]>”Just CSV” option and from the [Save] option of any Database View report. This handles leaving the prior copy open in a spreadsheet.
(5.3.15) Edit>Location now allows Locations to be marked as Historic so past shifts are retained but new shifts can't be scheduled.
(5.3.15) New Include Historical Staff option in Tools>Reports>select [Multiple Employees]>[Options] so that shift reports of just specific Historical Status employees may be generated without changing the employee back to Active.
(5.3.15) Web View 4.3.05 improvements:
- Shift Information now shows for schedulers the shift creation date and by whom plus, if a change has been made, its when, by whom and prior employee/location.
- Forgot your password screen's text has been improved.
- New control in Options to flag shifts that have been changed Today or since Yesterday with a ^. Please email any other duration that would be useful.
(5.3.14) Web View 4.3.04 improvements:
- Have the latest library or a department's schedule always available on a computer monitor, tablet or even a browser enabled TV. The new stale=## parameter automatically greys out the schedule after the specified # of minutes. People just press [Enter] or click/tap the new [Refresh] button and the display immediately refreshes.
- New Revise link at the top of all displays. Click to scroll down to the format menus.
(5.3.13) Edit>Staff now automatically tracks the who and when of the last change to each employee record. These fields display in the rightmost columns of the table. Likewise Edit>Resources does this for each resource.
(5.3.12) Making a location's shifts viewable for a new period is now even easier because updating the maximum view date for a location's shifts is now more accessible:
- Users with Scheduler (No Edit>Staff) rights may now use Edit>Date Ranges.
- Web Update now supports Schedulers revising the maximum date via a new [Update] button in the Tools>Locations display.
(5.3.12) Tools>Web Services>[Options] now has a tick option for suppressing Guest Access (i.e. to force use of personal passwords).
(5.3.12) Web View: Forgot your Password changes:
- Its instructions and button label have been clarified.
- The email with the change password link may now be configured to use your O365/Exchange server (rather than the default SendGrid service).
(5.3.12) Tools>Reports now supports concept date periods of a day 3 days through 6 days hence plus 2 months and 3 months hence. These reduce the need for entering Custom Date Ranges.
(5.3.12) Web View's [Help] now includes a tips section on using mobile devices including how to setup one click access to Schedule3W.
(5.3.10) Multiple Database Systems can now do each stage of upgrading all databases with one command. This Multi Database processing also supports doing Help>About on all databases in one step. This provides the framework for adding additional functionality that processes all databases using one command (e.g. a data extract).
(5.3.10) Tools>Reports now supports concept date periods of a week 2 weeks through 5 weeks hence plus This and Last Calendar Year. These reduce the need for entering Custom Date Ranges.
(5.3.10) Database view: Employee x Location Hours may now be resorted by clicking its column headers.
(5.3.10) The Convert Database or an Employee to Two Level Scheduling module has been enhanced. For information on the benefits of 2 level scheduling or for a test conversion, contact Schedule3W Support.
(5.3.10) New how-to tip on easily reviewing who is close to exceeding a maximum hours allowed in the year. Email support for a copy.
(5.3.10) Web View 4.3.00 improvements:
- Tools>Location, when invoked by a Scheduler, now includes a reminder that the min/max view dates are only applied to those without scheduling rights.
- New [Me] button displays your schedule for today. In [Options] you may tailor the display format, # of days and whether the [Me] display is automatically shown on login. [Me] leaves your current filters unchanged.
(5.3.08) When the Website Password is set to NoGlobalPwd, Web login no longer accepts that password and no longer mentions Guest access. Before implementing, encourage staff to setup a personal password via the Forgot your password link and start logging in personally.
(5.3.06) Edit>Staff now warns if a scheduler is added who is not in the Employee Group, if any, controlling access to Web Update for Schedulers.
(5.3.06) Web Update's Add form has been further tweaked for small screens.
(5.3.06) Web View, when you're in a different time zone, now consistently displays shifts using the library's time zone.
(5.3.04) Edit>Staff>[Password] now includes a Show new Password in plain text option.
(5.3.04) Web View 4.2.21 improvements:
- The layout of Location Graph Displays on small screens has been improved.
- Location Graph Displays, on iOS devices (e.g. iPhone), now have a [Scroll?] link to a vertical scrolling tip.
(5.3.02) The advance and backup buttons in Web View have been expanded. There is now always a "by Week" choice and, depending on context, either a "by Day" or "by Screen" choice.
(5.3.02) When a scheduler first opens an upgraded Schedule3W, they receive a notice with a link to the change summary.
(5.3.02) Automatic New Month Open/Rollover no longer occasionally leaves Web View locked for maintenance.
(5.3.01) Web Update's Add shift now supports scheduling multiple employees at one time via new [x] Multiple checkbox when This day only is selected.
(5.3.01) Tools>Maintenance>Show>[Installs] supports specifying an override email method for specific computers.

V5.3

(5.2.20) New Month Open/Rollover is now automatically done for sites using Schedule3W's Web View.
(5.2.20) [+Shift] on the Web Add Shift Confirmation screen now allows all fields to be modified.
(5.2.20) Tools>Shifts>Empty is now available even if AutoSched is not used.
(5.2.19) Using just one level scheduling? The new Convert to Two Level tool allows single level databases to be inexpensively converted to 2 levels. For information on the benefits of 2 level scheduling, contact Schedule3W Support.
(5.2.19) Tools>Maintenance>Delete tab now shows the date of the earliest shift.
(5.2.19) Database View: Location Information report now has the option to include counts of past and future shifts.
(5.2.18) Edit>Staff>Scheduler tab now supports setting specific schedulers as only scheduling in the Web interface.
(5.2.18) Schedule3W now reopens in Location by Week if it was open when the user last closed Schedule3W. In addition, any Location by Week location select is preserved across sessions.
(5.2.18) Web 4.2.15 improves support for the [+] (add shift) button in Location graph displays.
(5.2.17) Web Update for Schedulers 4.2.14 improvements:
- The Employee x Time and Days x Time for an Employee displays now automatically include a [+] after the Employee name. This allowed the Show [+] option to be removed. The [+] opens the Add shift screen for that employee and date.
- The Location x Time and Days x Time for a Location displays now also show schedulers this [+] button.
- Shift notes may now be updated.
(5.2.17) Web View 4.2.14 improvements:
- The Shift Display screen now includes calendar buttons beside the employee and location names. Clicking displays that work week for the employee or location.
- Printed displays now automatically suppress menus and buttons.
(5.2.15) Web 4.2.13 improvements:
- [Help] now starts with Quick Links to each section.
- [+Shift] now defaults to the date of any single date display being viewed.
- The confirmation screen of more update modes now supports invoking additional updates to that shift.
- Support for Remember my name, when username or abbreviation format is used, has been restored.
(5.2.15) Saving or invoking a favorite report with hardwired custom dates now shows a hint to use a concept date (e.g. This week).
(5.2.14) Web 4.2.12 improvements:
- Displays of the schedule for one employee, done by schedulers, now automatically show total working hours over that period.
- Changes made to ongoing shifts no longer default to This Day Only to ensure user makes an explicit choice.
- New images are provided for saving predefined displays on your mobile device home screen.
- [Help] now documents that urls can be saved with a specific end date (e.g. len=30-Apr) in addition to # of days. Great for predefined rest of term displays.
- The [Tools]>Location Information now places min and max dates in separate columns.
(5.2.13) Web 4.2.11 improvements:
- The Choose screen buttons and menus have been tweaked to improve the layout on smartphones and tablets.
- The [Set Defaults] button has been moved into the Options area beside the [Show Defaults] button.
(5.2.13) Switching to a Test/Train database via Tools>Options no longer needs to update the user's registry.
(5.2.12) Web 4.2.10 improvements:
- New shortcut to display the Workweek for an employee or a location: simply click the employee name (i.e. row label) in Employees by Time or location name in Location by Time bar graph display.
- The confirmation screen for adds and updates now has a [Close&Refresh] button to cause the below display to be immediately refreshed to reflect the change(s).
(5.2.12) Location x Day screen's area below the last employee is now labelled as Pick Employees as a reminder of its use for scheduling meetings, entering public holiday time, etc.
(5.2.12) Who's working by time period reports now sub-sort employees in a time period (i.e. cell) by their name within the existing shift start-time sort.
(5.2.12) Employee x Week report no longer occasionally shows one employee out of sequence when name format isn't Last, First.
(5.2.10) Two new recurring frequencies are supported (nth weekday of month for every 2nd and 3rd month) once 5.2.10 is Tools>Activated (e.g. 1st Monday of every 2nd month).
(5.2.10) Reports generated on Train/Test databases now automatically include Train/Test in the report title.
(5.2.10) Split Shift, when not deleting part of the shift, now supports Until/Ongoing.
(5.2.10) Web 4.2.9 improvements:
- The confirmation screen for changes to an employee's working hours now displays total hours (that week or that pay period) and how that varies from the employee's standard hours.
- Options: now includes a control to suppress the default filter of only including service point shifts for Schedule the Assign employees if the employee is working in one of the selected working locations.
(5.2.09) The Available Staff popup screen, for Service Point locations, now includes for each employee the following for the day being scheduled: Duration Working, On Desk and Unassigned hours.
(5.2.09) Edit>Employee Group now includes an [Info] button that displays the member details of the currently highlighted Employee Group.
(5.2.09) In Tools>Reports, Database View: Location Information has replaced the Location Information report.
(5.2.09) Login and Password change screens in desktop and Web modules now warn if Caps Lock is on.
(5.2.09) Web 4.2.8 now allows schedulers to view the full range of dates.
(5.2.08) Office 365 Web is now supported for email. Available in Tools>Options>Settings (once 5.2.08 has been activated as the minimum version) and immediately in the Web 4.2.7 Options menu.
(5.2.08) AutoSched 2.1.16 now auto aligns the first shift of a period to fill to end on the hour and supports locations with a default shift duration of one hour being splitable if longer.
(5.2.07) Web 4.2.6 improvements:
- Authentication by IP# now supports auto login to the Guest account.
- The new Wall Calendar displays: Weeks for Locations and Weeks for Employees are now faster (e.g. 25% in Chrome and 10% in IE11).
- The [Help] sections relating to Away Requests have been clarified.
(5.2.06) New Tools>Maintenance>Solo option to schedule solo access to the database to perform maintenance tasks and automatically remind/logout other users. Available once 5.2.06+ is activated as the "Minimum Schedule3W version for your database".
(5.2.06) New [Copy for GPO] button in Tools>Maintenance>Show>[Installs] provides the list of system names for setting up a Group Policy to automatically upgrade those PCs to a new Schedule3W version. See download page for details.
(5.2.06) Web 4.2.5 improvements:
- [Who's away] and any subsequent [Request away] are once again buttons rather than Display menu entries.
- The Employee x Time bar graph display now supports sorting Employees by their Working Location sub sorted by PIC rank.
- To allow date range to be entered first, the end date menu always shows. It has a grey background if the currently selected display is for only one day.
- Clicking My away requests in the display menu now immediately displays the user’s away requests ending today or later with a [Show all] button to include past ones.
(5.2.05) Web 4.2.4 adds:
- Two new Wall Calendar displays: Weeks for Locations and Weeks for Employees.
- The Employee x Time bar graph display now supports sorting Employees by their Working Location.
- Displays are typically 20% faster.
(5.2.05) SMS (aka Text Message) module has improved error reporting.
(5.2.03) Two improvements for sites that host multiple Schedule3W databases:
- The database switching menu (i.e. DBMenu.txt) now defaults to the last database opened.
- The Login User Menu now defaults across multiple databases when a consistent abbreviation was used.
(5.2.03) Tools>Shifts>Shorten Day now supports the current plus next 4 months (rather than just next 90 days).
(5.2.03) Edit>Location right click Advanced>Change location for shift now supports doing so Only if working in a specified location.
(5.2.03) Database View: Shifts report now supports the [AdvSel] button's Only if working in filter condition and that filter now runs twice as fast.
(5.2.03) Edit>Staff>[Schedule] button now always opens Employee x Week at the start of this calendar week.
(5.2.01) Now, in addition to drawing a new shift, you can double click to create one. Start time automatically uses the nearest half hour and duration is the default specified in Edit>Location.

V5.2 July 2018

(5.1.34) Web 4.1.2 adds:
- Ongoing and Until recurring sets may now be added and modified.
- Now employees can be restricted to only viewing their own schedule or those of an employee group in Edit>Staff.
(5.1.34) The Staffing Level blue/red bar no longer shows when an employee select is active or in Location x Day
(5.1.34) Edit>Away>[Process] now opens with the most common choice ("Hours Scheduled") preticked.
(5.1.34) Tools>Maintenance>Test>[Disk Speed] now includes 3 additional tests.
(5.1.34) The minimum number of locations in a Location Group is now 1 (rather than 2).
(5.1.34) To help sites with multiple databases, you may now enter new licenses without logging in by using ChangeLic as the password.
(5.1.32) Web 4.1.1 now supports sorting Employees in the Employee x Time bar graph display by Start time.
(5.1.31) Web 4.1 adds two new location focused bar graph displays:
- Locations x Time.
- Days x Time for a Location.
(5.1.31) Edit>Staff and Employee x Week's Select>Employee now, by default, show only the employees in any active Employee Select.
(5.1.30) Select Multiple Employees, when invoked from [Emp/Loc], now allows employees to be selected by their current Assignment Group value. This simplifies a setup step for AutoSched.
(5.1.30) Employee/Location Scheduling Grids, if opened from Location x Week, now always return to it with its original selected Locations.
(5.1.28) Staffing Level entry now supports both backspace and delete keys.
(5.1.27) The HTTPS configuration option now supports Intermediate certificates.
(5.1.26) Help>About Schedule3W now has a [Licensee..] button for updating the License Contact name, email and/or phone.
(5.1.26) Location x Week, when showing only one location, once again suppresses Location name from the bars.
(5.1.25) Employee/Location Scheduling Grids, when showing more than a week, now shade the column header of the starting day of your work week as light blue.
(5.1.25) Sites with a Citrix/RDS server plus additional systems will no longer encounter an occasional false Currently Logged In error.
(5.1.25) When a large organization has multiple web servers on one system, the Port# now shows on the login screen if that database doesn't have a login label set.
(5.1.24) Hosted Schedule3W desktop now uses 8 hours as the maximum setting for idle Schedule3W automatic close.
(5.1.24) Any start-up Database Selection Menu (DBMenu.txt) screen now shows in task bar.
(5.1.23) Select Location screen now gives the user control of whether it auto opens when switching to the Location x Week screen and provides a link to Select>Multiple Locations.
(5.1.23) Web 4.0.27 upgrades:
- Logins to a Hosted Web site now show when that database was last sync'd with the master database.
- IE 11 no longer generates incorrect missing location message in some shift updates.
- Recently broken Reset Password link has been corrected.
(5.1.22) Web 4.0.25 upgrades:
- Advanced mode has a new interface for selecting multiple Employee/Locations.
- Moves and Adds now enforce any date range to which the Scheduler is restricted.
- The Shift Information screen's shift frequency now supports Monthly on 5th dayofweek and Monthly on last dayofweek.
(5.1.22) Employee Analysis screen (available from Edit>Staff and Edit>Away Requests) is faster.
(5.1.21) Database Administer Rights have been improved:
- Only employees with Schedule3W Rights set to DB Admin may add or delete a DB Admin.
- Specific Schedulers can be given the ability to activate DB Admin rights for the rest of their session.
- Clicking [Delete] for a DB Admin shows a confirmation screen with the first line of employee notes.
(5.1.21) Tools>Maintenance>Show>[Logged IN] has a cleaner display of logged in users for sites with a Citrix/RDS server and other systems.
(5.1.19) Switching from Location by Day, while displaying a day in the current work week, to a by Week or Grid display now opens starting at the beginning of your work week (as always done for future dates). If you wish to retain the old approach, please contact us.
(5.1.19) Tools>Reports>[AdvSelect] now allows reports to be generated containing only shifts containing specified text in their external notes field.
(5.1.19) Log files are now generated to your Schedule3W\Logs folder in your Documents folder (rather than to %temp%). Likewise .CSV files and [PDF] button files are now generated to your Schedule3W\Reports folder.
(5.1.19) The Edit>Staff right-click menu is now available regardless of how Edit>Staff was invoked.
(5.1.19) Web 4.0.23 new features:
- Schedulers are always allowed to view up to two years in the past through the maximum open date.
- Restored support for two Ciphers: DHE-RSA-AES256-SHA and DHE-RSA-AES128-SHA, to maintain compatibility with Firefox (tested with 52.5.2 ESR and 57.0.2).
(5.1.19) AutoSched 2.1.15 now supports employees being set to try to keep on-desk shifts separate in the Edit>Staff>AutoSched Tab.
(5.1.18) The Location Select for Location by Week is now independent of the Location Select for Location by Day and Employee/Location Scheduling Grids. That simplifies switching between viewing one location for a week and all your locations in Location by Day, ESG or LSG.
(5.1.18) The [Info] button, when a Location Group is selected, now also shows for each member location: abbreviation and SubType plus, if AutoSched active, Scheduling Priority. The Edit Location Group screen now includes an [Info] button.
(5.1.18) The [Group] button on the Select Multiple Locations and Employees screens now allows multiple groups to be picked at one time.
(5.1.18) New Database View Hours worked: time by location report shows summary of time worked by hour of day in selected locations by selected people.
(5.1.18) Web 4.0.22 simplifies entering Away requests using the menu (added in 5.1.06).
(5.1.17) New Tools>Shifts>Shorten Day to delete the portion of shifts after a specified time on a specific day (e.g. New Year's Eve) to reflect that close early days are now kept as workdays rather than holidays. We recommend that any existing part holidays be changed back to a working day.
(5.1.17) Staffing Levels may now be invoked directly from Edit>Location.
(5.1.17) Web 4.0.20 new features:
- Advanced mode is now automatically forced if needed by already saved URLs or by a user's default display.
- Location names containing apostrophes (aka single quotes) are now supported.
- Support for picking a date on a cell phone held vertically has been restored.
- Shifts in sick/vacation locations now show separately for schedulers even when sick/vacation are normally grouped under a common label in Web View.
- Moving a shift to a different date/time now correctly works.
(5.1.17) AutoSched 2.1.13 new features:
- Edit>Staff now supports new controls per employee for:
  - Minimum time/day to keep open so you can designate that ideally specific people should have blocks of time not auto scheduled.
  - Prefer on-desk hours/day max to spread total on-desk hours around.
- New [Status] button that displays stats on the run in progress. Suggestion: request a large number of iterations, periodically press [Status] and, when the results stop improving, press [Stop].
(5.1.16) AutoSched now supports locations being set as Splitable in Edit>Location>AutoSched Tab (i.e. if no one is available for a standard 2 hour shift, it automatically tries to fill two 1 hour shifts).
(5.1.16) Schedule3W desktop now opens about 20% faster.
(5.1.16) Expanded considerations reminder now shows for Partially Closed Holidays.
(5.1.15) New Tools>Shifts>Show Empty generates a listing of all periods in which a location's schedule is below its Staffing Level (for the designated locations/time period).
(5.1.13) New AutoSched features:
- The Edit>Location menu for Keep multiple separate now supports a Must setting.
- The Delete auto scheduled Lunches mode now allows you to designate that only lunches of people working in a specific location should be deleted.
- New Location AutoSched Priority of 10, 11 & 12 added to allow people to be auto scheduled into locations like Research Time, when possible, without impacting scoring.
- The Zip file created by Help>Email Support now includes copies of the last AutoSched parameter and results files.
- The Tools>AutoSched menu for Return best schedule of now supports 10000, 15000 and 20000 choices.
(5.1.13) Web 4.0.18 now defaults to simplified text box lookup of employees and locations (and/or their groups). Just type a few characters and matching entries show (e.g. B Sm matches Bill Smith and Barb Smart). Tick Advanced mode for the previous multi-tick interface. The version # of the web module is now included in the login welcome message and in the [Help] screen.
(5.1.10) The [Staffing] button now supports a [PDF] option so the report can stay open while adjustments are made to the schedule. It also allows the desired location group to be specified (rather than always using the scheduling screen's location select).
(5.1.10) Employee QuickView menu name now reads Employee x Week QuickView. QuickView is a great way to view an employee's week in a popup while staying in the current scheduling screen.
(5.1.10) Web Module now deactivates Web Update for users without a Personal Password and shows the version # in the login welcome and at the start of the Help page.
(5.1.09) AutoSched now supports designating locations to schedule using a Location Group and remembers each user's last picked group across sessions.
(5.1.08) AutoSched Generating Screen has a new [Stop] button for early termination and now exports a list of unfilled shifts.
(5.1.08) Delete Shift now supports deleting all of an employee's shifts for a specific day of week.
(5.1.07) Staffing Level Week Templates will now automatically show in hour, half hour or 15 min periods based on when number of staff change.
(5.1.07) The Web Server HTTPS option no longer permits TLSv1.0, TLSv1.1 and SHA1 connections as their security is so weak. Therefore HTTPS requires a minimum of Windows Server 2008r2.
(5.1.07) Employee names containing apostrophes (aka single quotes) are now supported.
(5.1.06) AutoSched now supports new employee controls of Maximum hours of on-desk time per day and per week.
(5.1.06) Web View has following improvements:
- A simple drop-down menu replaces multiple radio and macro buttons for a cleaner/clearer interface.
- Now button has been expanded to a time menu to supported filtered displays by any hour of the day.
- New Working Employee Skills table display.
(5.1.06) Tools>Staffing Levels now shows the Week Template times in am/pm, rather than 24hr, format.
(5.1.03) Recurring Screen now supports new monthly frequencies of:
- Monthly on 5th 'dow' (i.e. day of week)'.
- Last 'dow' in month (e.g. last Tue of month).
- nth 'dow' after 1st 'base dow' (e.g. 3rd Tue > 1st Sat of month). Tools>Options>Settings controls for which days, if any, after 1st is offered (Sat is on by default).
(5.1.02) [Emp/Loc] Assignment Group now defaults to label of Manual (rather than Undefined).

V5.1 May 2017

(5.0.10) New AutoSched module for automatically scheduling (aka filling) designated service points from working employees. Contact support@schedule3W.com for details on trying this new module.
(5.0.09) Start-up Wizard no longer has an occasional error 91.
(5.0.08) Web Update now supports a [+Shift] button on the Add Confirmation screen so additional shifts can be added by simply changing the applicable field of the last shift.
(5.0.07) Web Update now supports Shift Move and Shift Split (with optional Delete/Replace Period ... great for partial day vacations).
(5.0.07) Web View now shows the Duty Shifts at bottom of the Bar Graph displays as live links to expanded shift displays (which in turn provide [Update] access).
(5.0.06) Web Update now provides a search box approach for picking an employee (faster and easier to use than the prior drop down menu).
(5.0.06) Help>E-mail Support now offers to create a depersonalized zip of the database for sending to Schedule3W (i.e. only employee abbreviation is retained in employee table).
(5.0.05) Database View: Shifts now supports generating Primepoint Payroll import format.
(5.0.05) Web Update [+Shift] screen now includes an [Available] button in Location First mode and changing screen's start time now automatically changes end time to maintain the duration.
(5.0.05) Edit>Staff>[New] now offers to clone the existing employee's [Emp/Loc] Assignment Groups in addition to Ratings.
(5.0.04) Web Update demo mode now flags the names of demo group members in Employee by displays to simplify access.
(5.0.03) Improved Visual cues make it clearer that one is working in the current week or in the future (e.g. Location by Day screen is now light green for today, bolder week#, etc.).
(5.0.03) The [+Shift] screen in Web Update for Schedulers now offers a choice between an Employee or a Location focus.
(5.0.02) Improvements made to Sign In/Out module:
- The In/Out menu, when viewing the Approve screen, now has an Exit Approve Screen choice which switches to Location x Day for today.
- Missed sign outs are automatically recorded for the end of that day.
- The Approve screen has improved support for Selected>Locations.
- The Approve screen is faster and uses a fixed row height regardless of whether one location is selected or duties were shown.
(5.0.02) Edit>Away Requests>[Process] button now better supports away requests for Service Point locations and for single level databases. An occasional issue with part day vacations shortening any duty location shift has been corrected.
(5.0.02) Web Update for Schedulers module now includes:
- Tick option to have a change notice email automatically open (just like the desktop client does).
- An Available Employee button in the Change Employee screen.
- Some small look/feel changes.
(5.0.01) Web Update now supports changing shift Start/End Times.

V5.0 January 2017

(4.8.44) Two new Web Update modules for adding/changing shifts in a Web browser. Cell phones and tablets supported! Contact us for details, pricing and how to trial. More webification of desktop scheduling functionality coming soon (prioritized based on user feedback).
- Web Update for Schedulers allows Schedulers to Add, Delete and Change Employee/Location of a shift.
- Web Update for Employees allows designated employees to update their own shifts in designated locations within a specified date range. For instance some employees could be given permission to schedule their own Meeting shifts and part-timers Unavailable to work periods.
(4.8.43) Edit>Away Request>[Process] now supports entering a note to be added to all the created shifts.
(4.8.43) New [Copy PDF] button in Tools>Reports reduces the steps to Paste a copy of a report/schedule elsewhere (e.g. when moving from a cloud server)
(4.8.42) Edit>Away Request>[Email] now automatically includes, in the email that opens, any Away Request external note.
(4.8.42) Web View now gives a friendly message if you click a shift that was deleted after the display was generated.
(4.8.41) New Tools>Reports>Format Tab>[Advanced] button option to generate Just CSV output for Who's and Where working reports in less steps and without Crystal's 255 character limit per cell.
(4.8.41) The Recurring Screen of Change Employee now provides separate controls for whether to EMail/Text the prior and/or new employee.
(4.8.39) New Month Open/Rollover now automatically removes the Install record of any Schedule3W not used for 12 months (use Tools > Maintenance > Show Tab > [Installs] to view or cleanup sooner).
(4.8.38) Fast Entry screen now preserves any tailored shift times when a Location is selected.
(4.8.37) Users that can't grant registry update permission may now create a DBMenu.txt file to allow switching between the production, test and/or training databases (or as a friendly way to switch between multiple production databases).
(4.8.36) New Web View 3.8.13 now supports Login by entering Username (activate in Tools>Web>[Options]) and a Forgot my password link for set/resetting the employee's personal password.
(4.8.36) Who’s working: Month by Location report now provides option to intermix locations in a single calendar. Good for smaller libraries showing who's working by date.
(4.8.36) Tools>Report>[PDF] button now uses the report title as the filename (and default for any Save As).
(4.8.35) Report Database View: Shifts now includes additional Employee fields of Type, Home Location and Employee# to help those doing analysis in a spreadsheet or providing backup for payroll. Also the Type of Location field now shows more detail and the several ID fields now use the more compact abbreviation form.
(4.8.35) New Web View 3.8.11 only enables special rights in My Schedule3W mode if the Scheduler has a personal password.
(4.8.34) New Web View 3.8.9 supports the new Less Employees control of Edit>Employee Group.
(4.8.33) The Multiple Webs on One Server option has some message text upgraded.
(4.8.32) New Less Employees control enables defining an Employee Group as those in specified Home Locations (optionally with specified Employee Types) less a specific list of employees.
(4.8.31) New Hosted Web View option supports having just your Web hosted on a Schedule3W (or other) cloud server outside your network. This provides employees external web access for sites whose firewall policy prevents access to the internal web server.
(4.8.31) The last showing shift of an on-going set (e.g. 13 months in future) now supports This day only changes.
(4.8.30) Location by Day right-click Display>Sort by>Working * formats, when an employee select is active, now only shows employees, with a home location not in the location filter, if they are working in one of selected Working (assignable to Service Points locations (i.e. substitutes only show if working that day in your department).
(4.8.30) New Web View 3.8.3 features:
- Web View's iCal Help page has been updated to better highlight the number of days to be auto sync'd and the URL to copy.
- Logins now ignores any leading/trailing blanks.
(4.8.30) Web View's iCal Help page has been updated to better highlight the number of days to be auto sync'd and the URL to copy.
(4.8.29) The Staffing Level bar (at the bottom of Location by Week/Day screens when only one location is selected) now reflects the difference between actual and desired when first opened and after Select>Location (in addition to after Select>Multiple Locations).
(4.8.29) Edit>Location> right-click Advanced>Delete Shifts for a Working assignable to service points location now correctly deletes associated Service Point shifts.
(4.8.27) New [PDF] button in Tools>Reports and Edit>Staff>Analysis generates a PDF with one click and saves even more steps for sites using a web based e-mail package. It also simplifies keeping a report open while making updates.
(4.8.27) Edit>Away>[Process] now also automatically enters the requested location (e.g. Vacation) in place of Service Point shifts of staff with Scheduling Approach of Assign Directly.
(4.8.27) Web View now automatically resizes Table displays when a mobile device is changed between portrait and landscape mode.
(4.8.25) New Web View 3.8.0 features:
- The URL for displays may now be directly saved to desktop or favorites (i.e. no more link below the display in current browsers)
- Ruby is now at version 2.2.4
(4.8.25) Dates down the side of the by week screens are now larger and their right-click menu now repeats that date.
(4.8.25) Help>E-mail Support menu now opens a how-to screen rather than a draft e-mail.
(4.8.24) New SMS/Text Msg option is now available. Inexpensive! Try the interface by turning on in Tools>Options>Settings Tab. Contact support for more information and pricing.
(4.8.24) Web View is now small screen aware and reformats displays and menus to provide an improved cell phone / mobile device experience.
(4.8.23) In Edit>Staff the Schedule3W Rights choice of Own Avail + All Locs has been relabeled Own for locs in Sch tab to clarify that the Location Group specified on this employee's Scheduler Tab controls the locations this employee may self schedule. Also the Own Avail + designated locations choice is no longer offered as Own for locs in Sch tab is a superior approach.
(4.8.21) Tools>Reports>Custom Date now automatically updates End date if less than current Start Date value.
(4.8.21) Tools>Send Group msg>E-mails now only shows employees in any active employee select.
(4.8.21) The screen of Message Box e-mail mode now only stays on top of Schedule3W, rather than all, screens.
(4.8.21) The "Use Employee Bar color setting when only one location in filter" setting of Location by Week is now preserved across sessions.
(4.8.21) Edit>Staff, when adding a new employee with Scheduler Rights, no longer generates Error 381 when E-mail Invokes isn't set.
(4.8.21) Clicks on the bottom border of Employee Scheduling Grid are now ignored (rather than being processed for the last employee).
(4.8.19) Tools>Group Send Msg now offers to automatically open the On Screen pick screen for fast e-mailing people working at a specific date/time.
(4.8.19) New Web View 3.6.12 provides expanded logging.
(4.8.18) New Web View 3.6.11 provides:
- Away Requests, once 4.8.18+ has been activated as minimum program version, support new Tools>Web Services>[Options] setting to allow user to e-mail the away request in addition to posting it to the pending list in the database.
- [E-mail] button now utilizes the GMail and Message Box setting in Tools>Options>Settings and Edit>Staff>Scheduler Tabs plus supports a new Email invokes browser/computer level setting in the [Options] area of the web display screen.
- The Web's maximum date to show shifts per location (for employees without scheduling rights) now immediately reflects changes entered in Tools>Web Services>Options (or Edit>Data Range).
(4.8.18) Edit>Staff now allows you to record that an employee's Cell phone# may be used for SMS/Text messages.
(4.8.18) You may now set your database to prompt whether a compact/optimization should be done when your database has grown a lot (rather than it just being automatically done). Contact Support for details.
(4.8.17) The Edit>Away Request>[Process] button will now add requests for Service Points for a specific date/time.
(4.8.17) New month open/rollover now keeps the web closed for the whole process.
(4.8.17) Select>Multiple Employees now highlights whether the buttons reset or filter the currently selected employees.
(4.8.15) Select>Multiple employees>[On Screen] button now allows you to easily select only people working now or at a specific time. Sample use: sending an e-mail about a fire alarm test to just those who will be working at noon tomorrow.
(4.8.15) New Web View 3.6.8 provides:
- Away Requests Screen now offers the locations in the separate Location Group for requests (rather than the location group used by [Who's Away] button).
- [Who's Away] button now shows Guest users the same locations as logged in users (a group you control, rather than a fixed location list).
(4.8.14) Additional Hint screens have been added to highlight when a new install/upgrade is likely not pointed at your production database (i.e. the database with your license) to simplify switching to the correct database.
(4.8.13) New Part Day Holiday option in Tools>Holidays. It removes only the shifts and ends of shifts after a specified time (rather than deleting all shifts). Great for those that close early on New Year's Eve.
(4.8.13) Database View: Employee x Location, when exported to a CSV, now includes the report's date range as the last column to assist power users combining multiple runs.
(4.8.13) Edit>Away Requests, once 4.8.13+ has been activated as the minimum version, now includes an additional status of 1st level ok'd to support tracking two level approvals.
(4.8.12) GMail is now supported by the [E-Mail] buttons if selected for the database in Tools > Options > Settings or for the scheduler in Edit > Staff > Scheduler Tab. Available once 4.8.12 is activated as the "Minimum Schedule3W version for your database".
(4.8.12) New month open/rollover now automatically asks permission to raise "Minimum Schedule3W version for your database" (i.e. do a Tools > Activate) if lowest version of Schedule3W run in the last 90 days is higher than the current minimum. This activates new features that require a minimum.
(4.8.11) New features of Change History:
- New Changes by me shows all changes made on specified date by the current scheduler.
- New Until column in History Display shows the period to which the change applies.
- Employee/Location Scheduling Grids now provide right-click access to History of the Employee or Location for the cell's date.
- A Change Log entry is now generated for Change Location when This day only.
- The right-click menu entry is now History rather than Previously Scheduled.
(4.8.11) Tools>Maintenance>Show tab > [Users] button display now opens sorted by last login and includes Historical users for 3 months after their last use.
(4.8.10) If Schedule3W was installed pointing at an old database (instead of the production) there is a new message simplifying invoking Browse (rather than displaying the registration screen).
(4.8.08) The option to restrict a scheduler to scheduling within a specific Date Range now automatically applies a maximum Until to ongoing modifications. Great for restricting someone to just entering today's last minute changes.
(4.8.08) Edit>Date Range allows 6 days in future to be specified as the maximum (once 4.8.08 activated as version minimum).
(4.8.08) New Database View: Employee Information report has been added for exporting phone/e-mail for a designated group of employees.
(4.8.08) Tools>Maintenance>Show tab has a new [Users] button that shows the last login date/time and system for each user.
(4.8.08) Tools>Reports screen has been tweaked to handle font size set to 125%.
(4.8.08) Recurring Screen, when its Until calendar date is less than a second occurrence, now offers to create the shift as This Day Only.
(4.8.06) Tools>Options>Settings tab now supports a Login Screen Label field. Main use is for sites with multiple databases to show the database name on the login screen.
(4.8.06) Edit>Staff>[Analysis] button>[E-Mail] button has been changed to bring up a tips screen on using the report’s export option. This was done because automatically sent email no longer works for many people (e.g. those using web mail) and, for those that it does, there are two inconvenient Deny/Allow message screens. Contact us if you miss the old approach.
(4.8.06) Changes made in Edit>Staff>Scheduler Tab for another scheduler, while that Scheduler is logged in, are now saved and will apply to the next login.
(4.8.04) Edit>Away>[Process] for Part Day requests now warns if the employee isn't working for that full time.
(4.8.04) To prepare for a future feature, Tools>Holidays now has an Edit/View submenu and Edit checks no one else is using Schedule3W.
(4.8.03) Edit>Away>Part Day requests for a Saturday/Sunday now use the requested location (rather than unavailable).
(4.8.02) Edit>Away has been improved as follows:
- The Days Scheduled Working mode has been changed to Hours Scheduled Working to handle people who work non-standard durations.
- The email generated by the [EMail] button now includes the current status and its format has been improved for part day requests.
- Processing a part day request, for a time period in which the employee is not working, no longer generates an error 5.
- The Edit>Staff>Scheduler Tab now allows this scheduler to be excluded from Employee Group that shows when this scheduler clicks Edit>Away Requests. Saves setting up a custom Employee Group.
(4.8.02) The message generated to show who else is using Schedule3W, by the few operations that require exclusive access to the database, now includes the current user name as well as the workstation name.
(4.8.02) To help IT supporting multiple databases it is now faster to switch between databases: entering as the password changedb opens a Browse screen (i.e. saves the login step) and Schedule3W now automatically reopens at the login screen of the selected database.
(4.8.01) The Staffing Button of Location by Day/Week now supports showing only locations matching your choice of Working, Service Point (on desk) and/or Duty subtypes.